Recognize, Evaluate, and Respond to System Interactions

Correct Answer: Assess the impact on all project areas before reallocating the resources.

The project manager should assess the impact on all project areas before reallocating resources. This approach ensures that any decision made considers the effects on the entire project and mitigates potential risks. By evaluating the implications, the project manager can make informed decisions that balance the pressing technical issue with the needs of other ongoing tasks. Ignoring this step could lead to unintended consequences, such as project delays or resource conflicts. It's essential to manage resources proactively and maintain overall project integrity.

Correct Answer: Evaluate the impact, update the project plan accordingly, and seek stakeholder approval for the changes.

When a stakeholder requests a new feature that impacts the project timeline and cost, the project manager should follow proper change management procedures. This involves evaluating the impact of the change on the project's scope, schedule, and budget, updating the project plan accordingly, and seeking approval from stakeholders before implementing the changes. This approach ensures transparency, maintains control over the project, and keeps all stakeholders informed and in agreement with any adjustments. Simply rejecting the request can harm stakeholder relationships. Accepting the feature without adjusting the schedule and budget can lead to project overruns and risks to project success. Delegating the decision to the project team bypasses the project manager's responsibility and proper change control processes.

Correct Answer: Update the risk register and develop a mitigation plan to address the delay's impact.

When informed of a supplier delay that could impact the project schedule and budget, the project manager should update the risk register and develop a mitigation plan to address the potential effects. This proactive approach aligns with risk management best practices by acknowledging the risk, assessing its impact, and planning appropriate responses to minimize negative outcomes. Proceeding with the project as planned ignores the potential risks, which could lead to greater issues later on. Notifying the project sponsor without first attempting to manage the issue shifts responsibility away from the project manager, who is tasked with handling such situations. Reassigning resources to expedite procurement may not be effective if the delay is due to the supplier's constraints and could disrupt other project activities.