Communication Technology Management

Correct Answer: Instant mass messaging/texting system

Instant mass messaging/texting system would be the most efficient and quickest way to clarify project specifications to all team members. On the contrary, postal letters would take too long to reach each team member, potentially causing further delays. Similarly, one-to-one phone calls with the each team member would not be an efficient use of time as it would take much longer to communicate the message individually. Finally, Fax is considered an outdated technology and may not be at the disposal of all team members, or may not be checked regularly, leading to further possible misunderstandings.

Correct Answer: Video conference call

In a critical situation such as late space software recognition problems which pose a risk to the project's live date, it's crucial to get the immediate attention of decision-makers swiftly and efficiently. 'Video conference call' is the best option among the given answers. It allows for immediate, direct communication, and enables the participation of decision-makers regardless of their physical location. It also facilitates multi-way conversations, which can be instrumental when dealing with complex issues. On the other hand, 'Sending them an invitation for physical meeting' might cause unnecessary delay, as arranging physical meetings often takes longer due to logistical considerations. 'Sending them a memo via post' is obviously out of question as we're dealing with an immediate issue and this method is time-consuming. 'Posting a notice on the office bulletin board' won't be effective in getting immediate attention as it lacks urgency, plus the relevant decision-makers might not visit the location of the bulletin board soon enough to read it.

Correct Answer: Video conferencing with screen sharing

Video conferencing with screen sharing is the most effective communication technology for real-time collaboration and problem-solving in a project where multiple teams are working on different aspects simultaneously. Here's why: 1. Real-time interaction: Video conferencing allows team members to communicate in real-time, fostering immediate discussion and decision-making. 2. Visual communication: Screen sharing enables team members to visually present and discuss project elements, designs, or issues, which is crucial for complex projects. 3. Non-verbal cues: Video allows participants to see facial expressions and body language, enhancing understanding and reducing miscommunication. 4. Simultaneous collaboration: Multiple team members can participate in the same call, facilitating cross-team collaboration and problem-solving. 5. Recorded sessions: Many video conferencing tools allow for session recording, which can be useful for team members who couldn't attend or for future reference. While the other options have their merits, they are less suitable for real-time collaboration: Asynchronous messaging platforms are useful for ongoing communication but lack the immediacy and visual interaction needed for real-time problem-solving. Project management software with Gantt charts is excellent for planning and tracking progress but doesn't facilitate real-time communication and collaboration. Email threads are too slow and cumbersome for real-time problem-solving, especially when dealing with complex issues that require immediate attention and discussion.