Information Distribution

Correct Answer: Have a meeting representative who shares crucial meeting points and decisions with the whole team.

In a project management setting, it's essential that crucial meeting points and decisions are effectively communicated to the entire team. Toe best way to ensure this is by having a meeting representative who shares these points with the team. This approach addresses the identified issue more directly than the other options. Instructing management to communicate decisions directly to the team could create a communication overload and additional responsibility on management as they are already involved in more critical tasks. Sending a recording of the management meeting could lead to misinterpretation or key points being missed due to the length of the meetings and possibly lack of interest by some team members. Adding more members to the management meeting could result in a lengthy, impractical meeting, and it does not guarantee that important points would be effectively communicated later on.

Correct Answer: Hold regular video conference meetings and document decisions.

The best way to keep a remote team informed about the project status is to conduct regular online meetings using video conference and documenting all the decisions taken. This ensures all team members are kept updated regardless of their location and they can take actions as and when required. Reducing the frequency of status updates will make the remote team feel even less informed and hinder their performance. Similarly, only relying on email communication may not be as fruitful as complex issues cannot be effectively resolved through text. Moreover, transferring remote team members to the primary location is not a feasible or efficient solution as it may not always be possible due to various constraints such as logistics, personal circumstances of team members or even cost to the project.

Correct Answer: Invest in better audio conferencing tools and check the connectivity before the meeting starts.

The best approach to deal with poor audio quality in teleconferences is to invest in better audio conferencing tools and check the connectivity before the meeting starts. This directly addresses the problem and ensures clear communication during the meeting. The other options are mostly counterproductive or poorly aligned to the issue at hand. Asking remote participants to attend in person may not be practical due to geographic constraints or other factors such as health considerations in light of the COVID-19 pandemic. Switching to chat-based communication only for project updates defeats the purpose of meetings, which enable real-time discussion and problem-solving. Asking participants with a poor connection to leave the call and read the meeting minutes later excludes them from engaging in discussion and voicing their thoughts, which can impact project performance