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Change Management

5 minutes 5 Questions

Change management, in the context of project management, refers to a project management process where changes to a project are formally introduced and approved. It's a critical aspect of project governance as it ensures that all changes are controlled and implemented in a coordinated manner. This process reduces the risk of unnecessary scope creep, which can negatively impact the project's cost, schedule, or quality. By having a structured change management process, the impact of changes can be assessed, key stakeholders can properly make informed decisions, and the project team can implement the changes efficiently.

Guide: Understanding and Answering Questions on Change Management

Why It Is Important:
Change Management is a crucial aspect of any project governance. It ensures the smooth transition from the previous status quo to the new changes, mitigating risks, increasing staff engagement and productivity, hence successful implementation of changes.

What It Is:
Change Management is a structured approach to deal with change both from the perspective of an organization and the individual. It involves preparing, supporting and helping individuals, teams and organizations in making organizational change.

How It Works:
Change Management works through distinct steps such as: identifying the change, planning for the change, implementing the change, communicating the change, and continuously monitoring and managing the resistance to change.

How To Answer Questions on Change Management in an exam:
Understanding basic and fundamental concepts is essential. Ensure you comprehend different models of change management like ADKAR model, Lewin's model etc. Be aware of the real-world application of change management and how to devise effective strategies.

Exam Tips:
1. Understand the question: Be clear on what the question is asking before providing the answer. Analyze the question, underline the action words.
2. Use examples: Whenever feasible, use real-life examples to clarify your points.
3. Manage your time: Practice answering questions within a set timeframe. This will help you to manage your time effectively during the exam.
4. Be concise and clear: Nothing says you understand a topic better than clearly articulating it. Avoid jargon, unless precisely needed.

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CAPM - Project Governance Example Questions

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Question 1

A company is planning to replace its outdated servers. Which change management step should be taken to ensure minimal impact on business operations?

Correct Answer: Develop a detailed implementation plan

Developing a detailed implementation plan ensures a smooth transition, minimizing downtime and addressing potential compatibility issues, while the other options could lead to disruptions or inefficiencies.

Question 2

While executing a complex infrastructure project, a stakeholder proposes a new environmentally friendly material that is not in the project plan. This material could improve sustainability but might increase costs and extend the delivery schedule. In accordance with PMBOK change management practices, what should be the project manager's initial step?

Correct Answer: Evaluate the change's impact on the project scope, costs, and timeline before proceeding.

In accordance with PMBOK change management practices, the project manager's initial step should be to evaluate the change's impact on the project scope, costs, and timeline before deciding to proceed with the change. This is because any change, even one that could provide environmental benefits, needs to be assessed for its implications on the project's triple constraints: scope, time, and cost. An impact analysis is critical to understand the proposed change in its entirety and make an informed decision. Instructing the team to modify the project plan without further assessment could lead to unanticipated consequences and is not a best practice in change management according to PMBOK. Declining the suggestion outright and continuing with the agreed project plan fails to consider the potential benefits of the proposal and is a poor approach to stakeholder management. Immediately notifying all stakeholders of the potential change before analyzing its repercussions could cause unnecessary alarm or confusion and is not the recommended first step in the change management process. The initial response should be to carefully analyze the change's potential impact before further action.

Question 3

A network technician needs to install a new switch in the network closet. What change management step should be taken first?

Correct Answer: Create a change request

The best step to take first when a network technician needs to install a new switch in the network closet is to 'Create a change request'. This is a standard procedure for effective change management to ensure that all potential impacts are considered and to minimize disruptions. Running a test on the switch, although important, is not the first step to be taken. Installing the switch immediately disregards the change management process and can result in potential unforeseen impacts. Lastly, notifying users is an important step but should be done after the change request has been created and approved, not as the first immediate step.

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