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Resource Management

5 minutes 5 Questions

Resource management in project governance highlights the effective and efficient deployment of project resources, which may include human resources, financial resources, physical resources, and intangibles like time and information. Proper resource management aims to ensure that the right resources…

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CAPM - Resource Management Example Questions

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Question 1

A company has outsourced part of its project to a third party. The project manager is finding it hard to manage the outsourced team's work. What approach should they adopt?

Correct Answer: Implementing Procurement Management Processes

The best approach for managing an outsourced team's work in a project is 'Implementing Procurement Management Processes'. Procurement Management involves identifying, acquiring and managing the resources and services required to execute a project. It includes everything from establishing relationships with vendors, creating and signing contracts, and managing said contracts through their respective life-cycles. This is crucial when managing outsourced teams, as it helps the project manager to keep track of what is expected from the outsourced team and whether those expectations are being met. It also helps to effectively deal with any issues that may arise during the course of the project. 'Creating a Centralized Management System' is not the best approach, as it might lead to delays and inefficiencies due to the central control over all aspects of the project. 'Using Virtual Teams' is an approach to manage distributed teams, not specifically outsourced teams. 'Implementing a Waterfall Methodology' is a project management approach involving sequential phases (Requirement Gathering, Designing, Implementation, Verification, Maintenance). While this might be helpful in some cases, it is not specifically geared towards managing outsourced teams and does not have the necessary features to manage external contracts and vendors, which are the key here.

Question 2

A company has identified that their resource allocation policies result in an excessive amount of unused resources and waste. What best practice should be adopted to address this problem?

Correct Answer: Implement Just-In-Time (JIT) resource allocation

Just-In-Time (JIT) resource allocation helps organizations efficiently allocate resources as needed while minimizing waste. The other options either exacerbate the waste problem or introduce additional management complexity.

Question 3

A solutions architect is designing a multi-tier application that runs on an Auto Scaling group of instances. Once a new instance is launched, it must fetch secrets from AWS Secrets Manager before becoming operational. What is the most efficient way to achieve this?

Correct Answer: Use Amazon EC2 instance profiles

Amazon EC2 instance profiles automatically provide AWS credentials to instances based on their IAM role, allowing them to access required resources, including AWS Secrets Manager.

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