Planning
The planning phase is where the project solution is developed in as much detail as possible and the steps necessary to meet the project’s objective are planned. In this step, the team identifies all of the work to be done. The project's tasks and resources are identified, along with the strategy for producing them. This is also referred to as “scope management.” A project plan is created outlining the activities, tasks, dependencies and timeframes. Risk assessment and mitigation is also done in this phase.
Guide to Project Planning - What, Why, and How
Project planning is a vital phase in the Project Life Cycle and a critical aspect examined in the CAPM (Certified Associate in Project Management) exam.
What is it?
Project planning refers to the detailed organization of tasks, cost, time, and other resources required to accomplish project goals. This includes setting objectives, defining roles, and identifying the tools and techniques that will be used throughout the project.
Why is it important?
Good project planning minimizes risks and reduces uncertainty. It ensures that the project is completed on time, within budget, and according to specified standards, resulting in high-quality deliverables.
How does it work?
After initial draft planning, teams may use software tools to track progress, manage resources, and adjust plans as needed. The plan serves as a reference point for the team, and keeps all stakeholders updated. You'll need to know how to read and interpret these plans for your CAPM exam.
Exam Tips: Answering Questions on Planning
1. Understand the scope of the project: Remember that the scope is the primary determinant of the other factors in project planning.
2. Be aware of the different tools used in project planning: These may be referred to in the questions.
3. Use project diagrams: Time-scale diagrams, Gantt charts, and network diagrams may help visualize project planning scenarios.
4. Familiarize yourself with project management methodologies: Some questions may refer to specific methodologies and their planning stages.
5. Answer the questions based on the CAPM guidelines: CAPM has its own set of guidelines, which occasionally contradict real-world practices. Always answer according to CAPM guidelines.
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