Close Procurements

Correct Answer: The specific procurement contract for the completed work.

When closing procurements, the most relevant document to review would be 'the specific procurement contract for the completed work'. This document outlines the nature, conditions, and specifics of the delivered work which is under closure process, including obligations and penalties in the event that all terms were not met by either or both parties. It will give you the complete picture of what was expected, what has been delivered and therefore, help you determine whether the procurement can be closed or not. The supplier's general terms and conditions are not specific enough to a particular procurement. The entire project management plan contains other irrelevant information for the closing of a procurement. The statement of work for a different procurement is just that - for a different procurement.

Correct Answer: Create a performance report to include in the project's lessons learned.

The best way to document the vendor's subpar performance is to create a performance report and include that in the project's lessons learned. This method serves as a formal documentation of the vendor's performance and will be useful for future projects. Sending an email to the vendor expressing dissatisfaction does not formally document the issue and isn't professional. Simply documenting the poor performance in the project closure report only isn't comprehensive because it's important to detail these issues in lessons learned for the benefit of future projects. Including negative feedback in the vendor's final payment invoice is inappropriate and unprofessional, as invoices are not the correct medium for providing performance feedback.

Correct Answer: Confirm the work has been completed according to the contract.

The first step to take once a contractor has completed their work on a project is to confirm that the work has been completed according to the contract. This is to ensure that the specifications and guidelines outlined in the contract have been adhered to and that the quality of work meets the required standards before the procurement process can be closed. The other answers are incorrect. Terminating the contract without reviewing the work could lead to potential issues, as it's important to ensure the work has been done correctly. Asking the contractor to continue working on different aspects of the project is not relevant if the task specified in the contract is complete. Finally, beginning the close procurement process for another contractor is not a first step after one contractor has finished their work, as this step would only occur as a next stage or for other parts of the project.