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Risk Monitoring and Control

5 minutes 5 Questions

Risk Monitoring and Control entails tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk processes' effectiveness throughout the project. Tools like risk audits, risk reassessment, variance and trend analysis, technical performance measurements, reserve analysis, and status meetings are used in this process. This is an ongoing process as new risks can arise, and previous risks may no longer be relevant and need to be revised or withdrawn.

Guide: Risk Monitoring and Control

Risk Monitoring and Control is a crucial aspect of project management, specifically under the category of Project Risk Management.
Its importance lies in the fact that it involves tracking, reviewing, and regulating the process of risk management during the lifecycle of a project. Monitoring and managing risks can help prevent potential problems, saving time and resources by identifying these risks before they become significant issues.

The typical process of Risk Monitoring and Control involves identifying potential risks, assessing the impact and likelihood of these risks, and developing strategies for managing identified risks. This continues throughout the life of a project, with regular monitoring to ensure that the risk management strategies are effective.

When asked questions about Risk Monitoring and Control in an exam, there are a few important aspects to consider:

  1. Understanding the concept and its importance.
  2. Ability to discuss the process and the steps involved.
  3. Illustrating with real life examples, this helps to explain your point better.

Exam Tips:
  • Ensure you fully comprehend the topic before attempting to answer questions on it. Always review a question carefully to determine what it is specifically asking about Risk Monitoring and Control.
  • Don't forget to discuss the feedback loop of monitoring, adjusting, and re-monitoring when explaining the process.
  • In scenario-based questions, try to identify the potential risks presented and discuss how you would manage these risks.

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CAPM - Project Risk Management Example Questions

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Question 1

During the project's execution, a project manager identifies a previously unnoticed risk. The project does not have a contingency reserve set aside. The risk event happens causing financial loss. What is the best course of action?

Correct Answer: Make adjustments to the project budget and update the risk register noting lessons learned.

In Project Management, when a previously unnoticed risk occurs causing financial loss and there is no contingency reserve set aside, the best course of action would be to adjust the project budget accordingly and update the risk register, noting the lessons learned. This is due to the fact that risks and uncertainties are part of any project, and their management via adjustment of the project budget and risk register is vital to mitigate the potential impacts of future risks. Ignoring the financial loss, reallocating resources without updating the risk register or blaming the team would not help in managing the posed risk and its impacts effectively and can lead to further issues. Therefore, making adjustments and updating the risk register are appropriate steps in a situation like this.

Question 2

Risk _______ is the process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project.

Correct Answer: Monitoring and Control

The correct answer is 'Monitoring and Control'.

Risk Monitoring and Control is the process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project. This is an ongoing process that takes place throughout the project lifecycle.

'Assessment' is incorrect because it refers to the process of evaluating identified risks to estimate their probability and impact. This is part of the risk analysis process, not the ongoing monitoring and control.

'Identification' is wrong as it relates to determining which risks might affect the project and documenting their characteristics. This is typically done early in the project planning phase and periodically reviewed, but it's not the comprehensive process described in the question.

'Response Planning' is incorrect because it involves developing options and actions to enhance opportunities and reduce threats to project objectives. While this is an important part of risk management, it doesn't encompass the ongoing monitoring and control aspects described in the question.

Question 3

During risk monitoring and control, the project manager identifies a potential risk related to a critical supplier experiencing financial difficulties. The risk has a high impact and moderate probability. What is the best course of action?

Correct Answer: Conduct a thorough analysis to assess the potential impact on the project and develop appropriate response strategies.

The best course of action is to conduct a thorough analysis to assess the potential impact on the project and develop appropriate response strategies. Here's why: 1. The risk has a high impact and moderate probability, making it a significant risk that needs to be addressed promptly. 2. Conducting a thorough analysis will help the project manager understand the full extent of the potential impact on the project and enable them to develop effective response strategies. 3. Analyzing other low-impact risks first is not appropriate, as the critical supplier risk should be prioritized due to its high impact and moderate probability. 4. Notifying stakeholders about the financial difficulties of the critical supplier is important, but it should be done after conducting the analysis and developing response strategies. 5. Requesting additional funding may be a part of the response strategy, but it should not be the first step. The project manager needs to assess the situation and explore various options before deciding on the most appropriate course of action.

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