Baseline Schedule

Correct Answer: Analyze the variances and update the schedule with approved changes

The most appropriate action to take when the actual progress significantly differs from the baseline schedule is to analyze the variances and update the schedule with approved changes. This approach is best because:

1. It acknowledges the current project status and addresses the discrepancies.
2. It maintains the integrity of the project management process by following proper change control procedures.
3. It allows for necessary adjustments while still preserving the original baseline for comparison and historical tracking.

This method ensures that the schedule remains a useful tool for managing the project while also documenting the changes that have occurred.

The other options are less appropriate:

Creating a new baseline schedule that replaces the original is not recommended, as it would erase the historical record of the original plan and make it difficult to track overall project performance.

Continuing with the original baseline schedule despite significant differences would lead to unrealistic expectations and ineffective project management.

Adjusting the project scope to fit the baseline schedule is not a proper solution, as it could compromise the project's objectives and deliverables simply to maintain an outdated schedule.

Correct Answer: Initiate a change request to evaluate the impact on scope, cost, and schedule before updating the baseline.

When a stakeholder requests a change that affects the project baseline, the project manager should follow the formal change control process. This involves initiating a change request to evaluate the impact on scope, cost, schedule, and other project constraints before making any changes. This ensures that all potential impacts are considered and that stakeholder expectations are managed appropriately. Directly revising the baseline without evaluation bypasses the change control process and can lead to unforeseen issues. Agreeing to the request and instructing the team to work overtime overlooks the need for impact assessment and may affect team morale or lead to burnout. Explaining that the baseline cannot be changed is incorrect because baselines can be adjusted through the proper change management procedures.

Correct Answer: Re-evaluate resource allocation and update the baseline schedule if necessary

The best answer is to re-evaluate resource allocation and update the baseline schedule if necessary. This approach aligns with proper project management practices for several reasons:

1. Accuracy: If actual resource usage consistently differs from the plan, it indicates that the initial estimates were inaccurate. Updating the baseline ensures that future projections and decisions are based on more accurate data.

2. Efficiency: By re-evaluating resource allocation, you can optimize the use of resources, potentially saving costs or reallocating them to other areas that may need additional support.

3. Proactive Management: This approach demonstrates proactive project management by addressing discrepancies between planned and actual performance.

4. Stakeholder Communication: An updated baseline provides a more accurate representation of the project's status and resource requirements, which is crucial for effective stakeholder communication.

The other options are less appropriate:

Continuing with the current plan, while the project is on track, misses an opportunity to improve accuracy and efficiency.

Increasing resource usage to match the baseline is wasteful if the project is progressing well with lower resource usage.

Reallocating excess resources to other projects while maintaining the current baseline could lead to future discrepancies and doesn't address the inaccuracy in the current project's baseline.

By choosing to re-evaluate and update the baseline, you ensure that your project management practices remain aligned with actual project performance, promoting better decision-making and resource management throughout the project lifecycle.