Requirements Change Management

Correct Answer: Evaluate the impact on project constraints

The best answer is to evaluate the impact on project constraints. This is the first step in handling a change request because it allows the project team to assess how the proposed change will affect the project's scope, schedule, cost, and quality. Evaluating the impact helps in making an informed decision about whether to approve, reject, or modify the change request. It provides crucial information for stakeholders to understand the potential consequences of implementing the change. Implementing the change request immediately is not the correct first step, as it bypasses the proper change management process and could lead to unforeseen issues. Rejecting the change request outright to maintain the original project scope is not appropriate without first assessing its potential benefits and impacts. Consulting with the project sponsor for a decision is premature at this stage. The project team should first evaluate the impact and prepare a comprehensive analysis before involving the sponsor in the decision-making process. By evaluating the impact on project constraints first, the project manager ensures a systematic approach to change management, aligning with best practices in project management.

Correct Answer: Evaluate the impact of the proposed change on the project objectives, constraints, costs and schedule. If the change promises significant benefits, present it in the change control board (CCB) for approval.

The best course of action when a stakeholder requests a change that might optimize the performance of the final product but entail escalating the project costs, as per the principles followed in Certified Associate in Project Management, is to evaluate the impact of the proposed change on the project objectives, constraints, costs and schedule. If the change promises significant benefits, it should then be presented to the change control board (CCB) for approval. This is because a stakeholder-approved change, despite its potential to increase costs, indicates that the change might add value to the project, which is worth considering. The other options, including ignoring the change request, immediately starting its implementation without an impact assessment, and rejecting it on the grounds of potential disruption to the project plan, are inappropriate. These actions ignore the potential benefits of the change and deviate from standard project management procedures, which recommend thorough impact assessments for any proposed changes.

Correct Answer: Perform an impact analysis on the proposed change, discussing its potential effects on the project scope, schedule, cost, and quality. If it promises better results, propose the change to the change control board (CCB) with proper documentation.

In project management, when an alternative way to meet project objectives is identified which promises better results but requires deviation from the original plan, it is crucial to first perform an impact analysis on the proposed change. This allows for a detailed evaluation of how the change could potentially affect the project's scope, schedule, cost, and quality. If the analysis reveals that the change could lead to improved results, the next step would be to propose the change to the change control board (CCB), with accurate documentation to support the claim. This approach ensures that any decisions made are informed and align with project success objectives. The other answer options either discourage learning and adaptation, suggest reckless action without assessing the potential impacts, or are inflexible to deviation from the initial plan, all of which are not recommended practices in effective and efficient project management.