Requirements Documentation

Guide to Requirements Documentation

What is Requirements Documentation?
Requirements Documentation, in the context of Project Management and particularly in the Certified Associate in Project Management (CAPM) curriculum, refers to the documentation of project-specific requirements, specifications, and the traceability of these requirements. It is essentially the 'source of truth' for what needs to be claimed as having been completed at the end of a project.

Why is it important?
Requirements Documentation’s importance can not be overstated in project management. It clearly outlines what the project aims to accomplish which holds everyone accountable and keeps the project aligned with its original goals, preventing any potential deviation. It also significantly aids in project planning, reduces miscommunication, and supports better decision making.

How does it work?
To create Requirements Documentation, the project manager and team begin with gathering requirements from stakeholders. These requirements are then documented, analyzed and monitored throughout the project's lifecycle. Required tools might include data gathering tools like surveys, brainstorming sessions, research, focus groups, etc., as well as documentation tools such as spreadsheets, databases, or specialized software.

Exam Tips: Answering Questions on Requirements Documentation

• Understand that the CAPM exam tests both theoretical knowledge and application. Make sure you're clear on the concepts as well as how they apply to real-world scenarios.
• Make a note of key characteristics of Requirements Documentation i.e., it is clear, concise, and traceable.
• Remember that good Requirements Documentation should include all stakeholders' needs, solutions to those needs, and a guide for the project manager to effectively execute those solutions.
• Practice using sample questions related to Requirements Documentation and review the answers with explanations to better understand the examiner’s expectation.