Requirements Specification

Correct Answer: Requirements Traceability Matrix

The correct answer is 'Requirements Traceability Matrix'. This matrix is a tool used to track the requirements all the way through the project management process. It ensures that all requirements given by the customer are met and can efficiently communicate about these requirements. 'Communication Management Plan' is not the best answer because it's a document that outlines the communication needs and expectations for the whole project. It doesn’t specifically track requirements. 'Work Breakdown Structure' does not directly handle requirements. It is used to divide project deliverables and project work into smaller components. Lastly, 'Risk Register' is a document where all details related to risk identification and their potential solutions are recorded but it does not help to manage the requirements.

Correct Answer: Initiate a change request

The best action when encountering a bug that is not covered under the initial requirements is to 'Initiate a change request'. Filing a formal change request allows the issue to be tracked properly, ensuring it's addressed appropriately without side-lining the project's existing scope and schedule. 'Fixing it without any formalities' is not a viable choice because it would bypass the established project protocol and can potentially disrupt the project's timeline. 'Leaving it as no requirement mentioned it' is incorrect as ignoring a problem does not make it disappear and might cause more severe issues in the future. While it's important to 'inform the project management team', doing so is just a part of the process - a formal change request must still be initiated to formally address the bug.

Correct Answer: Assess the validity of the new requirements, analyze their impact, and have a discussion with the client to clarify project objectives.

When requirement changes are requested on a project, especially ones that seem to conflict with the project's objectives, the best approach as a project manager is to assess and validate these new requirements first. This involves understanding and analyzing their impact on the project, so a thought-out decision can be made. It's crucial to communicate with the client to clarify the project's objectives and their new requirements, so both parties are aligned, and the project continues successfully. These steps follow the best practices of project scope management. Now let's break down why the other response options are incorrect: The option to implement changes immediately without any assessment and discussion can pose a substantial risk to the project's scope, timeline, budget, and even success. Immediately denying all changes because the objectives are already set could overlook potential improvements and may entail poor client relationship management. Lastly, changing the project's objectives to match the new requirements without having a thorough discussion with the client can lead to misunderstandings and misalignments on the project's intended outcome.