Change Governance and Control

Correct Answer: To prioritize changes based on their impact on business objectives and resource allocation

The primary purpose of establishing severity levels for change requests is to prioritize changes based on their impact on business objectives and resource allocation. This is essential because: 1. It helps organizations manage limited resources effectively 2. It ensures critical changes that affect business objectives receive appropriate attention 3. It allows for proper risk assessment and impact analysis 4. It enables efficient resource allocation based on business priorities The other options are incorrect because: - Determining implementation sequences and technical specifications is a subsequent step after prioritization, not the primary purpose of severity levels - Calculating cost implications is a component of change assessment but not the main reason for establishing severity levels - Establishing stakeholder communication requirements is a separate aspect of change management that follows from severity classification but is not its primary purpose

Correct Answer: Update the requirements documentation and notify stakeholders of approved changes

Once a Change Control Board (CCB) approves changes to project requirements, the business analyst's primary responsibility is to update the requirements documentation and inform all relevant stakeholders about the approved changes. This ensures proper documentation maintenance and keeps all parties informed of the modifications. The correct action maintains transparency and ensures all stakeholders are aware of the approved changes while keeping documentation current. Other options are incorrect because: - Implementing changes before updating documentation creates risks and may lead to confusion or miscommunication - Creating implementation schedules and resource assignments is typically a project manager's responsibility, not a business analyst's primary role - Seeking additional authorization from the project sponsor after CCB approval is redundant and unnecessary, as the CCB already has the authority to approve changes

Correct Answer: Document the proposed changes in a change request form

The first step when stakeholders propose modifications to solution scope during a requirements review meeting should be to formally document these changes in a change request form. This is a fundamental change management practice that ensures: 1. All proposed changes are properly captured and documented 2. Changes follow the established change control process 3. There is a formal record for tracking and evaluation 4. The change request can be properly assessed before any action is taken The other options are incorrect because: Updating the requirements traceability matrix would be premature as the changes haven't been approved yet. Scheduling a meeting with the project sponsor for impact analysis would be a subsequent step after the change request is documented. Creating an implementation plan is far too advanced at this stage, as the changes need to be documented, analyzed, and approved first before any implementation planning can begin.