Stakeholder Engagement Assessment Matrix

Correct Answer: The assessment should reflect changes in stakeholder influence and interest levels over time

The Stakeholder Engagement Assessment Matrix requires regular updates during project execution to remain effective and relevant. Here's why the correct answer is best: Stakeholder influence and interest levels naturally evolve throughout a project's lifecycle due to various factors such as project progress, organizational changes, or external circumstances. The matrix must reflect these dynamic changes to maintain its value as a management tool. The other options are incorrect because: - There is no PMI-mandated monthly schedule for matrix updates - updates should occur as needed based on project dynamics - Focusing only on formal communication channels is too restrictive and misses important informal interactions and influence patterns - Limiting updates to official meeting feedback overlooks valuable information from daily interactions, informal channels, and other stakeholder engagement touchpoints The matrix should be treated as a living document that captures the current state of stakeholder relationships, influence levels, and engagement needs as they evolve throughout the project.

Correct Answer: It helps analyze gaps between current and desired stakeholder engagement levels

The Stakeholder Engagement Assessment Matrix is a tool used to compare current stakeholder engagement levels against desired participation levels for the project. Its primary purpose is to identify and analyze gaps between where stakeholder engagement currently stands and where the project team needs it to be for optimal project success. The correct answer addresses the core function of this matrix - analyzing engagement level gaps. The other options are incorrect because: - Measuring financial impact of stakeholder involvement is not the purpose of this matrix - financial analysis is done through other tools - Performance metrics and schedule alignment evaluation is handled through different project management tools and techniques - While communication is important, determining communication frequency based on influence levels is managed through the Communications Management Plan, not the Stakeholder Engagement Assessment Matrix

Correct Answer: The stakeholder should be kept completely informed about project progress

In the Stakeholder Engagement Assessment Matrix, 'C' represents the Current level of engagement, while 'D' represents the Desired future state of engagement. When a stakeholder's engagement level shows C->D, it indicates they need to move from being simply informed (C for Communication) to a state where they receive regular updates and detailed information (D for Dissemination). The correct answer aligns with this transition, as it states the stakeholder should be kept completely informed about project progress. This represents the appropriate shift from basic communication to comprehensive information sharing. Other options are incorrect because: - Periodic status meetings suggest a more interactive engagement than needed - Extensive consultation suggests too high a level of involvement - Active participation in all major activities suggests the highest level of engagement, which is more than what 'D' represents in the matrix The movement from C to D is specifically about enhancing information flow to the stakeholder, not about increasing their active participation or consultation level.