Functions Associated with Projects: Facilitate and Support
5 minutes
5 Questions
In the context of PMBOK 7 and The Standard for Project Management: A System for Value Delivery, the functions of Facilitate and Support play crucial roles in ensuring project success. 'Facilitate' involves creating an environment that enables project teams to work efficiently and effectively. This …In the context of PMBOK 7 and The Standard for Project Management: A System for Value Delivery, the functions of Facilitate and Support play crucial roles in ensuring project success. 'Facilitate' involves creating an environment that enables project teams to work efficiently and effectively. This includes removing obstacles, fostering communication, and promoting collaboration among stakeholders. Facilitators help in aligning the team’s efforts with the project’s objectives, ensuring that workflows are smooth and that any impediments are swiftly addressedOn the other hand, 'Support' encompasses providing the necessary resources, tools, and guidance required for the project to progress. This function involves offering technical assistance, training, and access to relevant information or expertise. Support functions also include administrative tasks such as scheduling, documentation, and maintaining project infrastructure. By ensuring that the team has what it needs, support functions help maintain momentum and contribute to the overall well-being of the projectBoth Facilitate and Support functions are integral to the value delivery system outlined in PMBOK 7. They contribute to creating a conducive environment where project teams can focus on delivering value rather than being bogged down by logistical or interpersonal challenges. Effective facilitation ensures that team dynamics are positive and that problem-solving is proactive, while robust support ensures that the operational aspects of the project are handled efficiently. Together, these functions help in aligning project activities with strategic objectives, enhancing stakeholder satisfaction, and ultimately driving successful project outcomes. By emphasizing these functions, PMBOK 7 underscores the importance of both enabling and sustaining project activities to achieve desired results.
Functions Associated with Projects: Facilitate and Support - PMBOK 7 Guide
Introduction
Functions: Facilitate and Support are critical components in project management as outlined in the PMBOK Guide Seventh Edition. They ensure that projects are not only completed on time and within budget but also deliver the intended value.
Why It Is Important Facilitating and supporting functions play a vital role in creating an environment where project teams can thrive. These functions help in removing obstacles, providing necessary resources, and ensuring effective communication among stakeholders. Without proper facilitation and support, projects may face delays, cost overruns, and failure to meet objectives.
What It Is The Facilitate and Support functions encompass activities that aid the project team in achieving project goals. This includes providing tools and technologies, fostering collaboration, offering training and development, and ensuring that the team has access to the necessary information and resources.
How It Works These functions operate by establishing processes and structures that enable smooth project execution. Facilitators may organize meetings, manage logistics, and mediate conflicts, while support functions ensure that the team has the technical and administrative assistance needed. This dual approach helps maintain project momentum and addresses issues proactively.
Answering Exam Questions on Facilitate and Support When tackling exam questions related to Facilitate and Support, it's essential to understand the underlying principles and how they apply to various project scenarios. Focus on identifying key facilitation techniques, support mechanisms, and their impact on project success.
Exam Tips: Answering Questions on Functions Associated with Projects: Facilitate and Support
Understand Key Concepts: Familiarize yourself with the definitions and purposes of facilitation and support within the project lifecycle.
Apply Real-World Scenarios: Think of practical examples where facilitation and support have led to successful project outcomes.
Focus on Processes: Know the specific processes and tools used to facilitate and support project teams.
Manage Time Effectively: Allocate sufficient time to questions on this topic, ensuring you can provide comprehensive answers.
Review PMBOK Terminology: Ensure you are using the correct terminology as defined in the PMBOK Guide.
By thoroughly understanding and applying the concepts of Facilitate and Support, you can effectively manage projects and excel in related exam questions.
PMP - Functions Associated with Projects: Facilitate and Support Example Questions
Test your knowledge of Functions Associated with Projects: Facilitate and Support
Question 1
The project team responsible for developing a new healthcare application is experiencing significant delays due to frequent misunderstandings and miscommunications between the user interface designers and the backend developers. Tensions are rising, leading to a strained work environment, reduced productivity, and increased errors in the integration of various system components. Additionally, collaboration efforts between teams have been ineffective, causing critical project milestones to be missed. The project manager recognizes the urgent need to facilitate better communication channels and support the team to restore effective collaboration, enhance morale, and ensure the project stays on schedule.
What is the most effective action the project manager should take to address these issues?
Question 2
A project requires 480 support hours to be completed over a 4-week period. If each support staff member can provide 30 support hours per week, how many support staff are needed to meet the project's support requirement?
Question 3
In the PMBOK 7 framework, a project requires a total of 800 support hours to be delivered over a 20-week period. If each support team member can provide 30 support hours per week for the first 10 weeks and 25 support hours per week for the remaining 10 weeks, how many support team members are needed to meet the project's support requirements?
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