Project Governance

Correct Answer: Facilitate a governance committee meeting to review and reinforce the communication plan protocols.

The best course of action when a governance committee is not adhering to the communication plan is to realign them with the plan's protocols. The project manager should facilitate a governance committee meeting to review and reinforce the communication plan protocols. This would involve direct communication with the committee members to remind them of their responsibilities and the importance of following the established communication plan for project success and stakeholder engagement. The option to revise the communication plan to allow ad-hoc dissemination of information may undermine the purpose and structure of the established plan and could lead to further confusion. Allowing the project team to bypass the committee and directly update stakeholders risks undermining the governance committee's role and could cause conflict. Presenting a case to executive management should be a last resort if internal realignment attempts fail, as it may escalate the issue unnecessarily. It's essential for the project manager to address the issue directly with the governance committee before considering more drastic measures.

Correct Answer: Project Sponsor

In a project, if an external regulatory change is identified that will impact the project, the first person who should be informed is the Project Sponsor. The Project Sponsor is the key figure who is primarily concerned with ensuring that the project meets its business objectives. This individual has the authority to make decisions regarding these sorts of changes and will be instrumental in determining the project's response to this change. The Project Team, Customers, and Suppliers, while important stakeholders, are not typically the primary individuals to involve in the early stages of responding to a change in external regulations.

Correct Answer: Project Management Office (PMO)

The Project Management Office (PMO) is the correct answer for this question. Here's why: The PMO is responsible for defining and implementing the overall project governance framework within an organization. This includes: 1. Establishing standardized project management processes and methodologies 2. Developing and maintaining project management tools and templates 3. Ensuring consistency in project execution across the organization 4. Providing guidance and support to project managers and teams 5. Monitoring project performance and compliance with established standards Explanation for other options: Project Manager: While they are responsible for managing individual projects, they do not typically define the overall governance framework for the entire organization. Executive Sponsor: They provide high-level support and champion the project, but are not typically involved in defining governance processes. Steering Committee: This group provides oversight and makes key decisions for specific projects or programs, but does not usually establish the organization-wide governance framework. The PMO's role in establishing and maintaining the project governance framework ensures consistency, efficiency, and effectiveness across all projects within the organization.