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Change Control Tools

5 minutes 5 Questions

Change Control Tools are a set of software applications or techniques used by project managers to manage changes throughout the project lifecycle. These tools help in tracking, analyzing, and managing modifications to the project scope, schedule, cost, or quality. They facilitate communication amon…

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PMP - Change Control Tools Example Questions

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Question 1

The project manager identified a new risk that could potentially affect the project schedule. How should they use change control tools to manage this risk?

Correct Answer: Analyze the risk and its impact on the project, then document and update the risk register.

The best way to manage a newly identified risk in a project is by analyzing the risk and its impact, then updating and documenting it in the risk register. This is a crucial step in project management as it allows for a clear understanding of what the risk entails and how it would affect the project schedule should it occur, thereby facilitating better decision-making and risk mitigation strategies. Ignoring the risk, as suggested in another answer, is not advisable since it leaves the project vulnerable to possible disruptions. Documenting the risk alone, or updating it in the risk register without analyzing its impact, both miss out on the crucial step of risk analysis. This could lead to the insufficient preparation for potential impacts the risk might bring, hence these options too are not ideal approaches for managing project risks.

Question 2

In the midst of a critical infrastructure project, you are the project manager and have just received a substantial change request that could potentially alter the project's budget and schedule significantly. This request emerges after a stakeholder identified a crucial regulatory requirement that was previously overlooked. Given the complexity of this project and its stringent compliance requirements, the project team is under immense pressure to accommodate this change without compromising the project's strategic objectives and deliverables. Before implementing this change, you must evaluate its implications using appropriate change control tools and techniques as outlined in the PMBOK Guide Seventh Edition. Considering the potential impacts on the project's scope, schedule, and cost, which of the following steps represents the most effective initial action in the context of the PMBOK's guidance on change control processes?

Correct Answer: Conduct a change impact analysis using a change request form to document the change's scope, associated risks, and potential impacts on project objectives.

The most effective initial action in the context of the PMBOK's guidance on change control processes is to conduct a change impact analysis using a change request form to document the change's scope, associated risks, and potential impacts on project objectives. This step allows the project manager to thoroughly evaluate the implications of the proposed change on the project's scope, schedule, and cost. By documenting the change request and analyzing its potential impacts, the project manager can make an informed decision on whether to accept, modify, or reject the change. Escalating the change request to the project sponsor without a preliminary impact analysis would be premature and could lead to uninformed decision-making. Rejecting the change request without further analysis could overlook the importance of the regulatory requirement and potentially jeopardize the project's compliance. Organizing a project team meeting to vote on the acceptance or rejection of the change request based on available information may not provide a comprehensive understanding of the change's implications and could result in a decision that is not aligned with the project's strategic objectives.

Question 3

A project manager is evaluating a change request that will add 10 days of work for a specialist contractor billed at $500 per day. If the original project cost is $150,000, what will the new project cost be after implementing the change?

Correct Answer: $155,000

To find the new project cost after implementing the change, we have to calculate the additional cost due to the change request and add it to the original project cost. The additional cost is calculated by multiplying the number of extra workdays by the daily rate of the specialist contractor. There are 10 additional days of work and the contractor is billed at $500 per day, so the additional cost is 10 days * $500/day = $5,000. Adding this to the original project cost of $150,000 gives us the new project cost: $150,000 + $5,000 = $155,000.

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