Communication Control

Correct Answer: Hold a meeting between the team members to facilitate open communication

The proactive and the best approach to rectify a communication gap is to hold a meeting between the team members to facilitate open communication. This approach allows both parties to express their concerns, understand the perspective of the other party and work on a mutual understanding or a solution. Assigning tasks to different team members to avoid the communication gap is not a solution; it's avoiding the problem which might amplify the issues down the road. Communicating with each party separately and relaying messages between them is not the first step to rectify the situation; it might cover up the problem temporarily, but won't solve the issue. The goal should be to encourage team members to communicate directly. Ignoring the communication gap and hoping it resolves on its own is not a proactive solution as it could potentially escalate the problem.

Correct Answer: Contact the stakeholder immediately and supply the missing information

The correct course of action when important information has not been communicated to a key stakeholder is to contact them immediately and provide the missing information. This is so because effective communication is integral to successful project management. Delaying or ignoring the issue may cause major delays or problems within the project. Delegating this task to a team member instead of dealing with it directly can lead to further miscommunication or misunderstanding. Waiting for the stakeholder to ask about the information is not proactive and can also lead to problems down the line.

Correct Answer: Introduce a common language or translator for effective communication

The best solution for this issue is to 'Introduce a common language or translator for effective communication'. This approach ensures that everyone can understand and contribute to the meetings regardless of their first language. It promotes inclusivity and improves team dynamics; both are key for project success. 'Request members with language barrier to quit meetings' is not appropriate as it excludes team members and lacks empathy. 'Proceed with the meetings ignoring the issue' is also not productive; it could lead to misunderstandings and a lack of contribution from valuable team members. 'Switch the language of the meeting frequently' could cause confusion and make communication more difficult rather than improving it.