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Guide on Communication Planning

What is Communication Planning?
Communication Planning is an essential part of project management, as defined by the PMBOK Guide Seventh Edition. It involves determining who will need what information, when they will need it and how it will be delivered to them. This process creates a communication plan which serves as a guide that the project team refers to throughout the project lifecycle.

Why is it important?
Communication is key in any project. Poor communication can lead to misunderstanding, inefficiency, and project failure. A robust communication plan ensures that all stakeholders are on the same page and can collaborate effectively.

How does it Work?
In Communication Planning, a document is created that outlines the communication needs and expectations for the entirety of the project. It takes into account factors like stakeholders’ roles, communication requirements, communication technology available, etc. It typically includes information regarding who needs what information, when and how they will receive it, and who will deliver it.

Exam Tips: Answering Questions on Communication Planning:
For exam-related questions on Communication Planning, remember:
- Understand and remember the key concept and importance of communication planning.
- Do not neglect the details of the process, including stakeholder analysis, communication requirements identification, and methods of communication.
- Practice applying the concept of communication plan to real-case scenarios as usually, questions in the exam are situational.
- Always think from the perspective of a Communication Manager while answering.

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Communication Planning practice test

Communication planning is the initial process of determining the communication needs for a project by identifying its stakeholders, their information requirements, communication channels, and the methods to facilitate effective communication throughout the project. This involves assessing the type, frequency, medium, and format of communication required among stakeholders. The communication plan includes guidelines for communicating project information, resolving conflicts, and documenting communication strategy. A well-crafted communication plan contributes to the success of the project by meeting stakeholder expectations promptly and ensuring timely, accurate, and relevant information exchange.

Time: 5 minutes   Questions: 5

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Project Management Professional Preparation Package (2024)

  • Earn 35 PDUs needed for your PMP certification
  • 12955 Superior-grade Project Management Professional practice questions.
  • Accelerated Mastery: Deep dive into critical topics to fast-track your mastery.
  • Unlock Effortless PMP preparation: 5 full exams.
  • 100% Satisfaction Guaranteed: Full refund with no questions if unsatisfied.
  • Bonus: If you upgrade now you get upgraded access to all courses
  • Risk-Free Decision: Start with a 7-day free trial - get premium features at no cost!