Guide to Project Communications Management based on PMBOK Guide Seventh Edition
Project Communications Management is important because it ensures all project stakeholders are kept informed about the project's progress, risks, and issues. It involves the processes necessary to ensure that the information needs of the project and its stakeholders are met.
What it is: Project Communications Management includes the planning, development, distribution, storage, retrieval, and final disposition of project information. The project manager must ensure that all stakeholders have access to the right information at the right time.
How it works: The project manager first performs a stakeholder analysis to identify the communication needs and preferences of each stakeholder or stakeholder group. Then he or she creates a communication plan, which is a document that specifies what information will be communicated, when, how, and to whom. Information is then distributed according to the plan, and the effectiveness of communications is monitored and adjusted as needed.
Exam Tips: When answering questions about Project Communications Management in an exam, remember the importance of tailoring communications to the needs of each stakeholder or stakeholder group. There is no one-size-fits-all approach. Also, don't forget about the crucial role of listening in communication - a point often tested in the exams. Finally, be aware that communication is not just about distributing information, but also about ensuring understanding and fostering a collaborative environment.
Effective Project Communications Management can be the difference between project success and failure. Therefore, it is vital to understand this concept thoroughly when preparing for the PMP exam.
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Project Communications Management practice test
Project Communications Management entails planning, executing, and monitoring the flow of information throughout a project. This includes defining communication objectives, selecting appropriate communication methods, and establishing a communication plan that outlines the means, frequency, and channels for sharing information among stakeholders. Effective project communication management ensures that all stakeholders are kept informed, engaged, and motivated, ultimately improving project performance and alignment with stakeholder expectations. Good communication can lead to more effective decision making, faster issue resolution, and a higher probability of project success.
Time: 5 minutes Questions: 5
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Project Management Professional Preparation Package (2024)
- Earn 35 PDUs needed for your PMP certification
- 12955 Superior-grade Project Management Professional practice questions.
- Accelerated Mastery: Deep dive into critical topics to fast-track your mastery.
- Unlock Effortless PMP preparation: 5 full exams.
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- Bonus: If you upgrade now you get upgraded access to all courses
- Risk-Free Decision: Start with a 7-day free trial - get premium features at no cost!