Resource Calendar

Correct Answer: Update the resource calendar to indicate that the two team members are unavailable and plan around their absence.

Whenever there's a change in resource availability, the resource calendar should be updated to reflect these changes. This allows the project manager to plan around this absence and take necessary preventive actions to ensure that the project stays on track. Proceeding with the project schedule without adjusting for the unavailability of the team members disregards the fact that two team members are unavailable which can create unwanted risks and delays. Asking the team members to work extra hours before and after the training session can overwork team members and lead to exhaustion or burnout, which could hamper their overall productivity. Postponing the whole project because of the unavailability of two members is not a productive approach as it could cause unnecessary delays in the project timeline and could be problematic for other stakeholders.

Correct Answer: Update the resource calendar to reflect the holiday and reschedule the milestone delivery date.

The best course of action is to 'Update the resource calendar to reflect the holiday and reschedule the milestone delivery date.'. This approach ensures that all team members are aware of the sudden holiday and the date change to the crucial project milestone. This will also aid in future planning. Ignoring the holiday and asking the team to work does not respect their entitlement to time off and may result in decreased morale and productivity. Likewise, rescheduling the milestone but not updating the resource calendar could lead to confusion and misinformation, as team members might not be informed about the change. And simply informing the client about the holiday but keeping the same milestone delivery date could escalate to a situation where the client's expectations are not met, which could be detrimental to the relationship.

Correct Answer: Update the resource calendar to show the limited availability and allocate additional resources as required.

The best solution in such a scenario is to 'Update the resource calendar to show the limited availability and allocate additional resources as required.' The project manager should consider the technician's available hours and plan accordingly. If the required hours are more than what the technician can provide, additional resources should be allocated to ensure the project continues to progress efficiently. The other options are not ideal. Ignoring the technician's limited availability and demanding their full time is not realistic, as it goes against the technician's availability. On the other hand, making another technician completely available may not always be achievable due to potential constraints in resource availability. Lastly, decreasing the overall project scope to fit within the technician's limited availability can adversely affect the project's outcome and does not address the issue of resource allocation.