Change Control Process

Correct Answer: Submit a formal change request with a detailed impact analysis

The most appropriate action in this situation is to submit a formal change request with a detailed impact analysis. Here's why: 1. The scenario involves a potential change that affects multiple baseline documents, which requires formal change control 2. Change requests must go through proper channels and formal approval processes 3. A detailed impact analysis is essential to understand the full scope of modifications needed 4. This follows proper change management procedures in project management Why other options are incorrect: - Updating documents before approval violates change control procedures and could lead to unauthorized changes - Meeting with the project sponsor for preliminary approval bypasses the formal change control process - Conducting only a cost-benefit analysis is insufficient, as it addresses just one aspect of the change impact The correct response ensures proper documentation, analysis, and adherence to change control procedures while maintaining project governance.

Correct Answer: Initiate a change request and update the project management plan.

Whenever there is a significant change, such as a new government regulation that impacts a project's scope, the correct action is to initiate a change request and update the project management plan. This action is necessary because it helps to track the changes and ensures everyone on the team is aware of the new scope and expectations. The answer 'Ignore the regulation and continue with the project as planned.' is wrong because ignoring a government regulation can result in legal and financial consequences. The answer 'Update the project plan without a formal change request.' is incorrect as it goes against project management principles - every major change should go through a formal change request to ensure proper documentation and team awareness. Lastly, the answer 'Ask the team to work overtime to incorporate the new regulation.' is not appropriate because working overtime may not always be feasible or ethical; it could lead to high stress, poor performance, and a high team burnout rate. Instead of overworking the team, adjusting the project plan and scope to accommodate the legal changes in an organized manner ensures project success and team health.

Correct Answer: Evaluate the impact of the proposed change on project scope, schedule, budget, quality, and resources.

The best answer is to evaluate the impact of the proposed change on project scope, schedule, budget, quality, and resources. This is the correct first step according to the Change Control Process. Before implementing any change, the project manager must assess its potential impact on all aspects of the project. This allows informed decision making on whether the change is warranted, feasible and beneficial. Implementing a change immediately without analysis would be reckless and could derail the project. While consulting the sponsor is important, it should come after the initial impact evaluation by the project manager. Simply documenting the change request for later discussion delays the process unnecessarily and risks the change not being addressed in a timely manner. Therefore, conducting an impact evaluation is the appropriate first response for the project manager upon receiving a scope change request.