Scope Management Plan

5 minutes 5 Questions

The Scope Management Plan is a document that describes how the project scope will be defined, managed, controlled, and verified throughout the project life cycle. It outlines the processes, roles, responsibilities, and tools necessary to manage the project scope effectively. The plan provides guida…

Guide to Scope Management Plan as per PMBOK Guide Seventh Edition

The Scope Management Plan is a vital part of the PMBOK Guide and project management as a whole.
What is it? - The Scope Management Plan is essentially a document that clearly defines the project scope and outlines how it will be managed and controlled throughout the project lifecycle.
Why is it important? - Clear scope management helps in avoiding scope creep and ensures everyone understands what is part of the project and what is not, preventing misunderstanding, confusion, and conflict.
How it works? - The project manager creates the scope management plan during the planning phase. It includes scope definition, Work Breakdown Structure, how scope changes will be handled, and how the scope will be validated.
How to answer questions related to Scope Management in PMP Exam? - Understand the purpose and all that comprises the Scope Management Plan, remember that changes must be formally addressed, and always keep an eye out for potential sources of change.
Exam tips: When answering the questions, always remember that any change to the scope should be formal and aligned with the change control process. Do not make assumptions about scope changes.

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PMP - Scope Management Plan Example Questions

Test your knowledge of Scope Management Plan

Question 1

You are managing a software development project for a client. Your team discovered an additional requirement that will impact the project scope. What should you do first?

Inform the project sponsor that the new requirement will be added. Ignore the requirement, as it's not part of the original project scope. Evaluate the requirement's impact on project scope and objectives. Instruct your team to start working on the new requirement immediately.

Correct Answer: Evaluate the requirement's impact on project scope and objectives.

The best first course of action when a new requirement is discovered is to 'Evaluate the requirement's impact on project scope and objectives'. This is important because any new requirement should be thoroughly analyzed before proceeding with further actions. The impact of the change on the project scope, budget, schedule and resources should be taken into account. Integration of a new requirement without an impact analysis may lead to project risks and issues down the line. The other options are not the best immediate action because: 'Inform the project sponsor that the new requirement will be added.' - This is premature without evaluating its impact. 'Instruct your team to start working on the new requirement immediately.' - This can lead to chaos, overallocation of resources, missing deadlines, etc. 'Ignore the requirement, as it's not part of the original project scope.' - This can lead to client dissatisfaction, substandard product, missing potential improvements, etc.

Question 2

Due to a lack of a scope management plan, consistent changes are being made to the project. These changes are causing the project to be delayed. What strategy should you adopt to address this issue?

Develop, communicate and implement a scope management plan Ignore the changes and stick with the initial plan Hire more resources to meet the changes Submit a request to the higher management to change project resources

Correct Answer: Develop, communicate and implement a scope management plan

The best approach for the situation described is to develop, communicate and implement a scope management plan. This plan will help manage and control the project scope, thus limiting the drastic changes that are affecting the project's timeline. The option to hire more resources to meet changes is not a feasible solution because it may lead to increased costs and disruption in the project. Ignoring the changes and sticking with the initial plan is not advisable either because it does not adapt to project realities and may cause frustration among stakeholders. Submitting a request to change project resources may not solve the underlying problem of scope mismanagement.

Question 3

During the execution of a software project, it is identified that there has been a significant technological advancement that could greatly improve the performance and value of your project at a cost of a change in the project scope. How should this scenario be correctly managed according to the scope management plan?

Implement the change without informing the stakeholders Perform a detailed analysis of the advantages and impact of the technological advancement on the project scope, cost and schedule. Immediately implement the change to benefit from the advancement without any impact assessment Ignore the change to stick to the initial project scope

Correct Answer: Perform a detailed analysis of the advantages and impact of the technological advancement on the project scope, cost and schedule.

The best answer is to perform a detailed analysis of the advantages and impact of the technological advancement on the project scope, cost, and schedule. This is the correct approach according to proper scope management practices. When a significant change is identified that could potentially improve the project, it should first be thoroughly analyzed to understand its full impact before making a decision to implement it. The analysis should consider factors such as: - How the change would affect the project's scope - The cost implications of making the change - The impact on the project schedule and timeline - The risks and benefits of the change - Stakeholder input and approval Only after completing a comprehensive impact assessment can an informed decision be made on whether to proceed with the scope change while managing it through the proper change control processes. The other answers are incorrect because they suggest either ignoring the potential improvement altogether, or making the change recklessly without proper analysis and change management procedures. Scope changes should never be made without impact assessment and stakeholder agreement.

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