Stakeholder Register

Correct Answer: Share the Stakeholder Register with the team member

As a project manager, the best course of action would be to share the Stakeholder Register with the new team member. This is because the Stakeholder Register documents all possible details about the project's stakeholders, which would be essential for anyone involved in the project to be aware of. Ignoring the situation would not be advisable as it could lead to issues in the future, given the importance of stakeholder engagement in project success. Asking the team member to search for information online will not guarantee that they will find the right or most updated information. Directing them to the Project Management Plan won't help in this case because it doesn't specifically contain the information about key stakeholders which is what the team member currently needs.

Correct Answer: Update the Stakeholder Register to reflect the change in the stakeholder's influence level and re-evaluate engagement strategies.

The best answer is to update the Stakeholder Register to reflect the change in the stakeholder's influence level and re-evaluate engagement strategies. As a project manager, it is crucial to maintain accurate and up-to-date information in the Stakeholder Register. When a stakeholder's level of influence changes, it is necessary to adjust the register accordingly and re-assess the engagement strategies to ensure effective communication and management of stakeholder expectations. Leaving the Stakeholder Register unchanged fails to account for the stakeholder's increased influence, which may lead to inadequate engagement and potential project risks. Removing the stakeholder from the register entirely is not appropriate, as they may still have a significant impact on the project, albeit with a different level of influence. Waiting for the project sponsor's approval before updating the register, even if it delays necessary adjustments, is not the most proactive approach. While keeping the sponsor informed is important, the project manager should take the initiative to maintain accurate documentation and adapt stakeholder management strategies as needed.

Correct Answer: Add the stakeholder to the Stakeholder Register, assess their potential impact, and update the stakeholder engagement plan accordingly.

The correct course of action is to add the newly discovered stakeholder to the Stakeholder Register, assess their potential impact on the project, and update the stakeholder engagement plan accordingly. As a project manager, it is crucial to maintain a comprehensive and up-to-date Stakeholder Register throughout the project lifecycle. When a new stakeholder is identified, they should be added to the register, and their potential influence on the project should be evaluated. This allows the project manager to develop appropriate strategies for engaging and managing the stakeholder's expectations. Proceeding with the project without including the newly identified stakeholder is not advisable, as it may lead to potential issues or conflicts later in the project due to unmet expectations or lack of communication. While discussing the newly identified stakeholder with the project team is important, the final decision to include them should be made by the project manager based on their assessment of the stakeholder's relevance and potential impact on the project, rather than solely on team consensus. Scheduling a separate meeting with the new stakeholder to gather their requirements and expectations is a good practice, but it should be done in conjunction with updating the Stakeholder Register. Delaying the update until later in the project may lead to inconsistencies and miscommunication.