Prepare Management Approaches is a key activity within the Initiating a Project process in PRINCE2 7. This activity involves developing and documenting the various management strategies that will govern how the project is controlled and delivered throughout its lifecycle.
During this activity, the…Prepare Management Approaches is a key activity within the Initiating a Project process in PRINCE2 7. This activity involves developing and documenting the various management strategies that will govern how the project is controlled and delivered throughout its lifecycle.
During this activity, the Project Manager creates several important management approaches that define how specific aspects of the project will be handled. These typically include the Risk Management Approach, which outlines how risks will be identified, assessed, and controlled. The Quality Management Approach defines the quality standards, procedures, and responsibilities for ensuring project deliverables meet requirements. The Change Control Approach establishes how changes to the project baseline will be managed and authorized. The Communication Management Approach describes how information will flow between stakeholders and team members.
Each management approach document serves as a reference guide for the project team, ensuring consistency in how various aspects of the project are managed. These approaches are tailored to suit the specific needs, complexity, and environment of the project. Factors such as organizational standards, project size, risk levels, and stakeholder requirements all influence how these approaches are developed.
The Project Manager works with relevant team members and stakeholders when preparing these approaches to ensure they are practical and appropriate. Input from specialists, such as quality assurance personnel or risk experts, helps create robust and effective management strategies.
Once developed, these management approaches become part of the Project Initiation Documentation (PID) and are presented to the Project Board for approval. They provide the framework for consistent project management practices and serve as a baseline against which project performance can be measured.
Preparing thorough management approaches during initiation helps establish clear expectations, reduces ambiguity, and provides the foundation for effective project control throughout the subsequent stages of the project.
Prepare Management Approaches - PRINCE2 Foundation V7 Complete Guide
What is Prepare Management Approaches?
Prepare Management Approaches is a key activity within the Initiating a Project process in PRINCE2. This activity involves creating the management approaches that will define how various aspects of the project will be managed throughout its lifecycle. These approaches provide consistent methods for handling specific management disciplines.
The Management Approaches in PRINCE2 V7
During this activity, the following management approaches are typically prepared:
• Risk Management Approach - Defines how risks will be identified, assessed, and controlled • Quality Management Approach - Establishes quality expectations and how they will be achieved • Change Control Approach - Describes how changes and issues will be handled • Communication Management Approach - Outlines how stakeholder communication will be managed
Why is this Activity Important?
Preparing management approaches is crucial because:
• It ensures consistency in how the project is managed • It provides clear guidance for the project team • It sets expectations for stakeholders about how things will work • It enables effective control throughout the project • It supports the manage by exception principle by defining tolerances and escalation procedures
How Does This Activity Work?
The Project Manager is responsible for preparing these approaches during the Initiating a Project process. The steps typically include:
1. Reviewing the Project Brief and any existing organizational standards 2. Consulting with relevant stakeholders and specialists 3. Tailoring approaches to suit the project's complexity and environment 4. Documenting each approach with sufficient detail for practical use 5. Submitting approaches for approval as part of the Project Initiation Documentation (PID)
Inputs and Outputs
Key Inputs: • Project Brief • Lessons from previous projects • Organizational standards and policies
Key Outputs: • Risk Management Approach • Quality Management Approach • Change Control Approach • Communication Management Approach
Exam Tips: Answering Questions on Prepare Management Approaches
1. Remember the Responsibility - The Project Manager prepares the management approaches. Questions often test who is responsible for this activity.
2. Know When This Happens - This activity occurs during the Initiating a Project process, not during Starting Up a Project.
3. Understand the Purpose - Each approach defines HOW something will be managed. If a question asks about defining procedures for handling risks, changes, quality, or communications, think management approaches.
4. Link to PID - The management approaches form part of the Project Initiation Documentation. Questions may test this relationship.
5. Tailoring is Key - PRINCE2 emphasizes that approaches should be tailored to suit the project. Answers suggesting rigid, one-size-fits-all approaches are typically incorrect.
6. Watch for Distractors - Exam questions may include options mentioning the Project Board preparing these approaches. Remember, it is the Project Manager who prepares them, though the Board approves them.
7. Connect to Principles - Questions may link management approaches to PRINCE2 principles like Manage by Exception or Learn and Improve. Understanding these connections helps identify correct answers.
8. Read Carefully - Distinguish between preparing approaches (done once during initiation) and using or updating approaches (done throughout the project).