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Case study: university cloud migration

University IT Services is replacing a 12-year-old on-premises email and collaboration suite with a cloud platform for 41,000 students and 6,200 faculty and staff. The business case promises a 20% reduction in annual licensing costs (realized only after the legacy servers are decommissioned three months post-implementation) and improved availability. The CIO is the sponsor; a Change Advisory Board governs production releases, and a small 'digital adoption' team owns training and communications. The team works in three-week iterations with retrospectives and demonstrates increments to a stakeholder forum that includes the service desk, the registrar, and two college IT liaisons. A pilot in two colleges ended with only 38% of pilot users active in the new platform after six weeks, and the faculty senate has publicly raised concerns about data privacy and gradebook integration. The service desk expects a large ticket spike at cut-over and has asked how it will be supported. The project manager must prepare for the campus-wide rollout while keeping the improvement cadence intact.

Question 1 of 7 · Linked case study

With pilot adoption at 38% after six weeks, what should the project manager do first before authorizing the campus-wide rollout?

Choose one answer for question 1

Question 2 of 7 · Linked case study

The faculty senate publicly questions data privacy and gradebook integration in the new platform. What is the project manager's most appropriate response?

Choose one answer for question 2

Question 3 of 7 · Linked case study

Three consecutive retrospectives surface the same theme: the service desk learns about configuration changes too late to update its scripts. What should the project manager do to make the retrospective effective?

Choose one answer for question 3

Question 4 of 7 · Linked case study

The 20% licensing savings can only be measured three months after the legacy servers are decommissioned, which is after project closure. How should the project manager handle this benefit?

Choose one answer for question 4

Question 5 of 7 · Linked case study

One week after campus-wide cut-over, service desk tickets triple and are concentrated in calendar sharing and mobile setup. What is the best way to sustain the change?

Choose one answer for question 5

Question 6 of 7

A project is automating straddle carriers and gate systems at a container terminal in the Port of Rotterdam. While updating the stakeholder engagement assessment matrix, the project manager records the observations below. Match each observed stakeholder behavior to the current engagement level it represents.

Match each item on the left to the correct option on the right.
The longshoremen's union local has issued a press statement demanding the automated straddle carrier rollout be suspended until job-guarantee talks conclude.
The harbourmaster's office has received no project communications and does not yet know that the crane retrofit will alter berth scheduling windows.
The terminal operations director chairs the steering committee, funds the change-readiness campaign from her budget, and personally clears blockers with the works council.
The customs authority liaison attends the biweekly briefing, confirms she understands the scope, and states the agency will take no position until pilot throughput data is published.
The shipping line's regional account manager publicly praises the expected gate turn-time gains and has volunteered two vessels for the pilot, but takes no role in driving project work.

Question 7 of 7

You are the project manager for a resignalling programme replacing relay interlockings with a computer-based interlocking on a regional rail line. The chart shows the burndown of remaining story points for the current two-week iteration of the signalling application configuration work. During the daily standup, the software lead mentions that the national safety regulator issued a revised point-machine detection rule and that the team has already started reworking the configuration to comply. Click the data point on the actual line that is the first objective signal that an external change entered the iteration without going through change control and must therefore be captured in the change log and risk register.

Click the correct region on the chart.
Interlocking Configuration Iteration BurndownIteration DayRemaining Story PointsIdealActualDay 0: 80 remaining0Day 1: 73 remaining1Day 2: 67 remaining2Day 3: 60 remaining3Day 4: 54 remaining4Day 5: 68 remaining5Day 6: 61 remaining6Day 7: 52 remaining7Day 8: 43 remaining8Day 9: 34 remaining9Day 10: 26 remaining10

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