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Project Governance

Ensuring successful project delivery

Project governance involves the framework within which project decisions are made. It's about ensuring the project delivers its intended outcomes, while managing risks and utilizing resources effectively.
5 minutes 5 Questions

Concepts covered: Risk Management, Procurement Management, Project Integration Management, Resource Management, Schedule Management, Project Governance Framework, Cost Management, Communication Management, Project scope management, Project Quality Management, Change Management, Human Resources Management

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CAPM - Project Governance Example Questions

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Question 1

You are managing a project with a total budget of $1 million. After 6 months, you've spent $600,000 but only completed 40% of the work. What cost management metric best describes this situation?

Correct Answer: Cost Performance Index (CPI) of 0.67

The best cost management metric to describe this situation is the Cost Performance Index (CPI) of 0.67.

Step 1: Calculate the Earned Value (EV)
EV = Total Budget * % of Work Completed
EV = $1,000,000 * 40% = $400,000

Step 2: Calculate the Actual Cost (AC)
AC = $600,000 (given in the question)

Step 3: Calculate the Cost Performance Index (CPI)
CPI = EV / AC
CPI = $400,000 / $600,000 = 0.67

The CPI of 0.67 indicates that for every dollar spent, only $0.67 worth of work is being completed. This shows that the project is over budget and not performing efficiently in terms of cost.

Regarding the other options:

The Schedule Performance Index (SPI) measures schedule efficiency, not cost efficiency.

The Estimate at Completion (EAC) is a forecast of the total cost at project completion, not a performance metric.

The To-Complete Performance Index (TCPI) measures the cost performance required to meet a specified goal, which is not directly relevant to the current situation described.

Question 2

In Project Quality Management, which type of diagram is most effective for illustrating the potential causes of a specific quality problem?

Correct Answer: Fishbone diagram

The Fishbone diagram, also known as an Ishikawa or cause-and-effect diagram, is the most effective diagram for illustrating potential causes of a specific quality problem in Project Quality Management. It is designed to identify and organize potential causes of a problem or quality defect into a structured format, facilitating team brainstorming and analysis. A Bar chart is not specialized for illustrating the causes of quality problems; it is generally used for comparing quantities of different categories. A Gantt chart is a project management tool for scheduling activities and tracking project timelines, not for diagnosing quality issues. Lastly, a Flow process chart is more focused on representing the steps in a process rather than identifying the root causes of a quality problem.

Question 3

You are the project manager and need to contract out services for a complex and unknown area of your project. What is the best type of contract to use in this situation?

Correct Answer: Cost Plus Contract, to cover unknown risks

The best type of contract to use in this situation is the Cost Plus Contract. This is because when dealing with a complex and unknown area of a project, it's likely that there are going to be unknown risks that could potentially result in additional costs. The Cost Plus Contract covers unknown risks by allowing for the contract cost to increase in relation to these risks. The Fixed Price Contract is not adequate because it can't account for unknown risks as it limits the financial risk. The Time and Material Contract, which spreads the work over a longer period of time, might not necessarily address the complexity and uncertainty of the project as it doesn't necessarily cover unforeseen costs of unknown risks. Finally, a General Service Contract, is usually broad and may not cover the intricate details required for a complex and unknown project.

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