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Project Procurement Management

Manages project procurement

Project Procurement Management includes the processes needed to purchase or acquire the products, services, or results needed from outside the project team to perform the work.
5 minutes 5 Questions

Concepts covered: Solicitation, Close Procurements, Procurement Contract Types, Contract Administration, Solicitation Planning, Conduct Procurements, Plan Procurement Management, Procurement Planning, Source Selection, Control Procurements

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CAPM - Project Procurement Management Example Questions

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Question 1

During the Conduct Procurements process, a vendor proposes an alternative solution that deviates from the original specifications but could potentially save time and money. What should the project manager do?

Correct Answer: Evaluate the proposal and consult with stakeholders before making a decision

The best course of action for the project manager is to evaluate the proposal and consult with stakeholders before making a decision. This approach is the most balanced and professional way to handle the situation. Here's why this is the correct answer: 1. It demonstrates due diligence by carefully considering the alternative solution. 2. It involves stakeholders in the decision-making process, which is crucial for project success and stakeholder management. 3. It allows for a thorough assessment of the potential benefits (time and cost savings) against any risks or drawbacks. 4. It aligns with best practices in project management, particularly in procurement management and change control processes. The other options are not as appropriate: Rejecting the proposal outright is too hasty and may result in missing an opportunity to improve the project outcomes. Accepting the proposal unconditionally is risky as it doesn't allow for proper evaluation of potential impacts on the project. Escalating the decision to senior management prematurely abdicates the project manager's responsibility to manage the project and make informed decisions. By evaluating the proposal and consulting stakeholders, the project manager maintains control of the project while ensuring all aspects of the alternative solution are considered before making a decision.

Question 2

You are managing an IT security project and you want to update your firewalls with optimal risk reduction. Due to the financial constraints you want to ensure that you won't have to bear additional costs. Which procurement contract type should you prefer?

Correct Answer: Firm Fixed Price (FFP)

The answer is 'Firm Fixed Price (FFP)'. In a Firm Fixed Price contract, the seller has agreed to complete and deliver a fixed quantity of output for a fixed price, regardless of the costs the seller incurs. This is ideal for a project with strict financial constraints like the one mentioned in the question because it ensures the buyer will not have to bear any additional costs. On the other hand, 'Time and Materials (T&M)', 'Cost Plus Incentive Fee (CPIF)' and 'Cost Plus Fixed Fee (CPFF)' contracts can lead to additional costs for the buyer, which is not desirable in this scenario. In a T&M contract, the price can vary based on labor and materials. In a CPIF contract, the seller has a financial incentive to exceed the targeted costs, and in a CPFF contract, the seller could be rewarded for inefficient work because they would still receive their fixed fee on top of the cost of the project. Therefore, these options are not the best choice in this case where you want to ensure no additional costs.

Question 3

You're dealing with a short-term painting project where all the details including the costs are clearly defined at the beginning. Which contract type should you prefer?

Correct Answer: Firm Fixed Price (FFP)

A Firm Fixed Price (FFP) contract is the most suitable contract type for a short-term painting project where all the details including the costs are clearly defined at the beginning. FFP contracts provide a single fixed price for a well-defined product, making it easy to manage and budgetary friendly. The other contract types are not as suitable for the given situation. Cost Plus Fixed Fee (CPFF) contracts are generally used when there are uncertainties in project definition. Time and Materials (T&M) contracts are used when it is not possible at the time of placing the contract to estimate accurately the extent or duration of the work or to anticipate costs with any reasonable degree of confidence. Cost Plus Incentive Fee (CPIF) contracts generally are considered where the contractor has an opportunity to earn an additional amount above the fixed fee as an incentive for good performance.

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