Project Scope Creep

Correct Answer: The duration of this individual work package should be updated, which may impact the overall project timeline.

The correct answer is 'The duration of this individual work package should be updated, which may impact the overall project timeline.' This reflects the importance of adjusting estimates and plans as real-world challenges influence the project's trajectory. Unforeseen complications are common in projects, and it is essential to adapt and revise the Work Breakdown Structure (WBS) as necessary. This often involves updating the duration of tasks or work packages that are taking longer than initially expected. On the contrary, other options are incorrect because, 'No update is needed, the project management will handle the delay.' neglects the importance of actively updating the WBS. 'The task should be broken down further without adjusting any timeline.' is misguided since, if a task is taking longer, the timeline inherently needs adjustment. Finally, 'The task should be omitted from the WBS since it couldn’t adhere to the time allocation.' is wrong since the task was described as critical and hence cannot be omitted.

Correct Answer: A new work package should be created under the appropriate main task in the WBS.

The best option is to create a new work package under the appropriate main task in the WBS. This should be done for proper project alignment, control and monitoring. Adding the new task to a miscellaneous section, as suggested by the second answer, might result in it feeling less significant than it might actually be and getting overlooked at times when activities get busy. Ignoring the new task, as recommended in the third answer, is not good project management practice as this could lead to the project's goals not being met. The fourth answer suggests adding a new task to the nearest work package without adjusting the WBS structure. This could lead to confusion, lack of clarity in tasks ownership, potential budgeting and time allocation issues. Therefore, these three options are inappropriate.

Correct Answer: Prototyping

Prototyping is the best technique to use when there's a disconnect between the development team and stakeholders during requirements elicitation for a new virtual training curriculum. Prototyping allows for the creation of a preliminary model or version of the curriculum, which can serve as a tangible reference point for both parties. This visual and interactive representation helps bridge the gap in understanding, as stakeholders can see and interact with a sample of the proposed solution. It facilitates clearer communication, allows for immediate feedback, and helps identify misunderstandings or missing requirements early in the development process. Prototyping is particularly effective for virtual training curricula, as it can demonstrate the user interface, flow, and functionality of the proposed system, making it easier for stakeholders to envision the final product and provide more accurate and detailed feedback. This iterative approach promotes collaboration and ensures that the final product aligns more closely with stakeholder expectations and needs.