Requirements Management

Correct Answer: Trace the requirement to determine the impact on the existing components.

The best first step when a new requirement is identified is to 'Trace the requirement to determine the impact on the existing components.' This involves assessing how the requirement will affect the project and understanding the dependencies. It's a part of requirement management to execute a traceability analysis to evaluate the consequences that the requirement could bring. Ignoring the requirement because it was not part of the original plan doesn’t solve the dilemma and fails to acknowledge that project scopes can change over time. Implementing the requirement immediately without assessment is reckless as it could lead to unnecessary complications or conflicts with other components. Lastly, alerting all the team members about the new requirement and asking them to stop their current work is inefficient. Not all team members may need to know or be involved in this early stage of requirement assessment.

Correct Answer: Organize a workshop to facilitate discussion and collaboration among stakeholders.

When facing conflicting feedback from stakeholders regarding project priorities during the requirements elicitation phase, the project manager should organize a workshop to facilitate discussion and collaboration among stakeholders. This approach allows for open communication, consensus building, and a chance to address any misunderstandings or conflicting viewpoints in a structured and interactive manner. On the other hand, conducting individual interviews may not provide a platform for stakeholders to discuss and align their priorities collectively. Sending out a survey for voting may not foster direct communication and understanding among stakeholders. Reviewing and finalizing project priorities based on personal judgment alone may disregard valuable insights and opinions from stakeholders, leading to potential issues later in the project.

Correct Answer: It helps ensure all requirements are linked to project deliverables

The primary benefit of using a requirements traceability matrix in a project with complex requirements is that it helps ensure all requirements are linked to project deliverables. This is crucial for several reasons:

1. Completeness: It ensures that every requirement is accounted for in the project's deliverables, reducing the risk of overlooking critical elements.

2. Accountability: It establishes clear links between requirements and the project components that fulfill them, making it easier to track progress and assign responsibility.

3. Impact analysis: When changes occur, the matrix helps identify which deliverables are affected, facilitating better change management.

4. Verification: It aids in verifying that all requirements have been met during project execution and testing phases.

The other options are incorrect:

Stakeholder approval for changes is important but not the primary function of a requirements traceability matrix.

Automatic updating of project documentation is not a feature of the matrix; it's a tool that requires manual maintenance.

Providing detailed cost analysis for each requirement is not the main purpose of the matrix, although it can indirectly support cost-related decisions.