Communication Planning

Communication Planning in the PMI Scheduling Professional context involves systematically determining the information needs of project stakeholders and defining a communication approach. This critical process establishes how project schedule information will be created, collected, distributed, stored, and ultimately disposed of. Effective Communication Planning first identifies all stakeholders who require schedule information. This includes analyzing their specific information needs, preferred communication methods, frequency expectations, and level of detail required. The plan then outlines communication protocols, tools, and technologies to be used. Key components typically include: 1. Stakeholder communication requirements matrix 2. Format and content of schedule reports 3. Distribution methods and frequencies 4. Responsibility assignments for communication delivery 5. Escalation procedures for schedule issues 6. Glossary of scheduling terminology 7. Methods for updating the communication plan The Communication Plan specifically addresses schedule-related communications such as: - Initial schedule baseline presentations - Regular status updates and progress reports - Schedule variance analyses - Milestone completion notifications - Schedule change requests and approvals - Recovery plans for schedule delays Well-executed Communication Planning prevents misunderstandings, reduces schedule-related conflicts, and ensures stakeholders receive appropriate information at the right time. It promotes transparency about project timing and dependencies while managing expectations about delivery dates. The plan must align with organizational policies and project complexity while remaining flexible enough to adapt as the project evolves. By proactively determining who needs what schedule information when, Communication Planning facilitates informed decision-making and smoother project execution. PMI emphasizes that Communication Planning is not a one-time event but an ongoing process requiring regular reviews and updates throughout the project lifecycle.

Communication Planning in the PMI Scheduling Professional context involves systematically determining the information needs of project stakeholders and defining a communication approach. This critica…

Concepts covered: Communication Methods, Performance Reporting, Communication Technology, Communication Models, Communication Styles Assessment, Stakeholder Engagement and Communication, Stakeholder Communication Strategy, Communication Management Plan, Communication Channels, Communication Channel Analysis, Communication Requirements Analysis, Communication Constraints and Assumptions