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Finalizing the Schedule

Completing and closing out the project schedule.

This topic outlines the steps involved in finalizing the project schedule, including confirming all activities are complete, updating the schedule with actuals, and ensuring all documentation is in order for project closure.
5 minutes 5 Questions

Finalizing the schedule in the PMI Scheduling Professional context represents the culmination of schedule development processes. It involves several critical steps to ensure the schedule is ready for baseline approval and implementation. First, schedule quality checks must be performed to verify t…

Concepts covered: Communicating the Final Schedule to Stakeholders, Schedule Quality Control and Assurance, Integration of Schedule with Project Plans, Schedule Baseline Finalization, Schedule Compression Techniques, Schedule Communication Plan Development, Schedule Quality Assurance and Control, Schedule Change Control Process Establishment, Critical Path Analysis and Adjustment, Schedule Risk Analysis and Contingency Planning, Schedule Validation and Approval, Resource Optimization, Finalizing Schedule Documentation

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PMI-SP - Finalizing the Schedule Example Questions

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Question 1

What is the most crucial factor in determining the frequency of schedule reviews in a Change Control Process?

Correct Answer: Project complexity and risk level

Project complexity and risk level is the most crucial factor in determining the frequency of schedule reviews because: 1. Complex projects with high-risk elements require more frequent monitoring and control to identify potential issues early. 2. Risk levels directly influence the potential for schedule deviations and the need for corrective actions. 3. The complexity level determines the number of interdependencies and variables that need to be monitored. Why other options are incorrect: Stakeholder availability, while important, should not drive review frequency - the process should be risk-based. Predetermined intervals by PMO may be too rigid and may not adapt to specific project needs. Phase duration and milestone status are outcomes to be reviewed rather than determining factors for review frequency - they are symptoms rather than causes.

Question 2

Who should be primarily responsible for evaluating the impact of proposed schedule changes in a Schedule Control Process?

Correct Answer: The project manager in consultation with the schedule management team

The project manager, working with the schedule management team, should be primarily responsible for evaluating schedule changes because: 1. The PM has overall project responsibility and accountability 2. The PM has the best understanding of how schedule changes impact all project constraints 3. The PM works closely with the schedule management team who provides technical expertise 4. The PM can effectively balance stakeholder needs with project requirements Why other answers are incorrect: The project sponsor and stakeholders are too removed from day-to-day schedule management to make detailed evaluations of changes. The change control board approves or rejects changes but does not evaluate the technical impact of schedule changes. The schedule management team alone lacks the broader project perspective needed to fully evaluate impacts across all project aspects - they should support the PM rather than work independently.

Question 3

What is the primary purpose of establishing baseline thresholds in a Schedule Change Control Process?

Correct Answer: To define acceptable levels of schedule variance before formal change requests are needed

The primary purpose of establishing baseline thresholds in a Schedule Change Control Process is to define acceptable levels of schedule variance before formal change requests are required. This is correct because: - It helps establish clear boundaries for what constitutes a significant deviation - It streamlines the change control process by setting clear triggers for formal actions - It allows for efficient management of minor variances while ensuring proper oversight of major changes Why other options are incorrect: Establishing mandatory schedule updates at predetermined intervals is a different project control mechanism and not the primary purpose of baseline thresholds. Creating a comprehensive tracking system is a broader aspect of schedule management, but not specifically related to establishing thresholds. Implementing automated monitoring tools is a technical solution for schedule tracking, but does not address the fundamental purpose of baseline thresholds in change control.

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