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Project Governance

Manage project governance

This subtopic involves managing the project’s overall governance and ensuring that project management processes are followed.
5 minutes 5 Questions

Project Governance is a framework that defines the management structure, policies, procedures, and decision-making processes for projects within an organization. It establishes clear roles, responsibilities, and authorities to ensure projects align with organizational strategy and deliver expected …

Concepts covered: Decision-Making Process, Project Scope Management, Project Change Control, Project Resource Management, Project Integration Management, Project Governance Framework, Project Quality Management, Project Management Processes, Performance Measurement and Monitoring, Risk Management, Project Communications Management

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PMP - Project Governance Example Questions

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Question 1

While managing a construction project, the project manager learns that new environmental regulations have been implemented, affecting the project's compliance requirements. This change could significantly impact the project's schedule, budget, and resource allocation. The team needs guidance on how to proceed. What should the project manager do first?

Correct Answer: Analyze the impact of the new regulations and initiate the change control process.

The project manager should first analyze the impact of the new regulations on the project and initiate the change control process if necessary. This approach aligns with best practices in project management, ensuring that any changes are thoroughly assessed and managed formally. By analyzing the impact, the project manager can determine how the new regulations affect the project's scope, schedule, budget, and resources, and then proceed to adjust the project plan accordingly through the change control process. Proceeding with the current plan without assessing compliance risks could lead to legal issues, penalties, or project failure. Assuming that the new regulations do not apply to ongoing projects is risky and ignores the potential mandatory nature of compliance. Halting all work immediately without proper analysis may cause unnecessary delays and could impact the project's momentum. It's crucial to understand the actual implications before making such a decision. Allocating significant additional resources and exceeding the project's original limits without analysis or approval can jeopardize the project's viability. Changes to budget and resources should be justified through thorough analysis and approved via the change control process.

Question 2

What is the purpose of a Project Management Office (PMO)?

Correct Answer: To support project management and provide governance, standardization, and knowledge sharing across an organization

The primary purpose of a Project Management Office (PMO) is to provide support in project management, and ensure governance, standardization, and knowledge sharing across an organization. This helps bring a level of control and consistency to project execution. The other answers are incorrect as follows: Developing the project scope statement is a task typically done by project managers, not the PMO. Managing the day-to-day activities of a project team is again a duty of project managers or team leaders, not the PMO. The PMO may oversee this process but not directly manage it. Lastly, tracking and analyzing customer feedback is usually managed by the customer success or product management teams, though the insights from them may be used by the PMO to enhance business decisions and project management strategies.

Question 3

A project manager is overseeing a critical infrastructure project that involves multiple subcontractors and government agencies. Midway through the project, a new government regulation is introduced that could impact the project's compliance requirements. The project manager needs to ensure that the project remains compliant while minimizing disruptions to the schedule and budget. According to the project governance framework, what should the project manager do first?

Correct Answer: Consult with the project governance board to evaluate the impact of the new regulation and decide on necessary actions.

The project manager should first consult with the project governance board to evaluate the impact of the new regulation and decide on necessary actions. This approach aligns with the project governance framework, ensuring that decisions are made in accordance with organizational policies and strategic objectives. It enables the project manager to collaboratively assess the compliance implications and develop a plan that minimizes disruptions to the schedule and budget. Updating the risk register is important but should occur after understanding the full impact through consultation. Halting project activities immediately may cause unnecessary delays without a proper assessment. Delegating the compliance assessment to subcontractors overlooks the project manager's responsibility to manage compliance and may not address all aspects of the new regulation.

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