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Scope Planning

Plan scope management process

This subtopic involves planning, defining, documenting and managing project scope and its deliverables.
5 minutes 5 Questions

Scope Planning is a critical process within Project Management that involves developing a detailed description of the project and product scope. This process creates the Scope Management Plan, which serves as a roadmap for defining, validating, and controlling project scope. The Scope Management Pā€¦

Concepts covered: Project Scope Management Plan, Create Work Breakdown Structure (WBS), Control Scope, Requirements Management Plan, Requirements Traceability Matrix, Product Scope, Define Scope, Collect Requirements, Scope Baseline, Validation of Scope, Project Scope Statement

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PMP - Scope Planning Example Questions

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Question 1

During the planning phase of a project to develop a new software application, the project sponsor insists on including vague, high-level goals in the Project Scope Statement instead of specific, measurable objectives. The project manager is concerned that this lack of specificity may lead to scope creep and misunderstandings later on. What should the project manager do?

Correct Answer: Discuss with the sponsor the importance of defining specific, measurable objectives in the Project Scope Statement to ensure clarity.

The project manager should discuss with the sponsor the importance of defining specific, measurable objectives in the Project Scope Statement to ensure clarity. Addressing the issue directly with the sponsor helps prevent scope creep and misunderstandings later in the project. This approach ensures that both parties have a common understanding of the project's goals and scope, which is essential for successful project planning and execution. Avoiding the conversation or excluding the sponsor could lead to misalignment and stakeholder dissatisfaction, while postponing the details until execution increases the risk of delays and additional costs.

Question 2

Which of the following is NOT a tool or technique used in the Collect Requirements process?

Correct Answer: Causal analysis

Causal analysis is not a tool or technique used in the Collect Requirements process of Project Management. This technique is usually used in quality control processes to identify the cause of a problem or risk. On the other hand, Brainstorming, Interviews, and Focus groups are common techniques used in project management to collect requirements. Brainstorming is used to generate a list of ideas, Interviews are used to gather information from stakeholders, and Focus groups are assembled to discuss and agree on the project requirements, making the option 'Causal analysis' the correct response as it is not typically used in this context.

Question 3

During a project to develop a new logistics software system, the project manager notices that the Project Scope Statement lacks detailed performance metrics to measure the efficiency of the new system. Stakeholders have differing views on what constitutes acceptable system performance. What should the project manager do to resolve this issue?

Correct Answer: Work with stakeholders to define and document clear performance metrics in the Project Scope Statement.

The project manager should collaborate with stakeholders to define and document clear performance metrics in the Project Scope Statement. This approach ensures that all stakeholders have a shared understanding of what constitutes acceptable system performance. By involving stakeholders in this process, the project manager can reconcile differing views, prevent future misunderstandings, and establish measurable criteria for project success. Ignoring stakeholder input or making unilateral decisions could lead to conflicts, unmet expectations, and project issues down the line.

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