Manage workspaces, configure security, and deploy Power BI assets.
Covers creating and managing workspaces, publishing and sharing content, configuring refresh schedules, implementing row-level security, assigning workspace roles, and applying sensitivity labels.
5 minutes
5 Questions
Managing and securing Power BI involves implementing comprehensive strategies to control access, protect sensitive data, and ensure proper governance across your organization's analytics environment. This encompasses several critical areas that Power BI administrators and data analysts must understand.
Workspace management is fundamental to organizing content effectively. Workspaces serve as containers for dashboards, reports, datasets, and dataflows. Administrators assign roles including Admin, Member, Contributor, and Viewer, each with specific permissions that determine what actions users can perform within the workspace.
Row-Level Security (RLS) enables data analysts to restrict data access at the row level based on user roles. By creating security roles with DAX filters, you can ensure users only see data relevant to their responsibilities. This is particularly important when multiple departments or regions share the same dataset.
Sensitivity labels from Microsoft Information Protection can be applied to Power BI content, providing consistent data classification and protection. These labels travel with the data when exported, maintaining security beyond the Power BI environment.
The Power BI Admin Portal provides centralized control over tenant settings, usage metrics, audit logs, and capacity management. Administrators can configure tenant-wide policies, monitor user activities, and track content sharing patterns to identify potential security risks.
Data lineage and impact analysis tools help track how data flows through the organization, showing dependencies between datasets, reports, and dashboards. This visibility supports compliance requirements and helps assess the impact of changes before implementation.
Certification and endorsement features allow organizations to highlight trusted, authoritative content, guiding users toward approved datasets and reports while reducing reliance on potentially unreliable sources.
Regular auditing through activity logs enables tracking of user actions, content access, and sharing activities. These logs integrate with Microsoft 365 compliance tools for comprehensive monitoring and regulatory compliance reporting.Managing and securing Power BI involves implementing comprehensive strategies to control access, protect sensitive data, and ensure proper governance across your organization's analytics environment. This encompasses several critical areas that Power BI administrators and data analysts must underst…