Covers the Controlling a Stage process which describes the Project Manager's work in managing day-to-day activities. Focuses on understanding the purpose, objectives, and context including authorizing work packages, reviewing work package status, receiving completed work packages, reviewing stage status, reporting highlights, capturing and examining issues, escalating issues and risks, and taking corrective action.
5 minutes
5 Questions
The Controlling a Stage Process is a fundamental component of PRINCE2 7 that focuses on the day-to-day management of project work within each management stage. This process is where the Project Manager spends most of their time during project execution, ensuring that the stage remains on track and delivers its intended products.
The primary purpose of this process is to assign work to team members, monitor progress, handle issues and risks, report to the Project Board, and take corrective actions when needed. It operates as a continuous cycle throughout each management stage until the stage is complete or the project is prematurely closed.
Key activities within Controlling a Stage include authorizing work packages, which are formal agreements between the Project Manager and Team Managers detailing what work needs to be accomplished. The process also involves reviewing work package status to understand progress and identifying any deviations from the plan.
The Project Manager must capture and examine issues that arise, whether they are problems, changes, or questions requiring decisions. Similarly, risks must be continuously monitored and escalated when they exceed defined tolerances. When variances occur, the Project Manager reviews the stage status and determines appropriate responses.
Reporting is essential within this process. The Project Manager creates regular highlight reports to keep the Project Board informed about progress, issues, and risks. These reports maintain transparency and enable informed decision-making at the appropriate management level.
When situations exceed the Project Managers delegated authority or tolerances, escalation to the Project Board becomes necessary through exception reports. This ensures that significant concerns receive appropriate attention from senior stakeholders.
The Controlling a Stage Process embodies PRINCE2s manage by exception principle, allowing senior management to delegate authority while maintaining oversight. It provides a structured approach to daily project management while ensuring accountability and control throughout project delivery.The Controlling a Stage Process is a fundamental component of PRINCE2 7 that focuses on the day-to-day management of project work within each management stage. This process is where the Project Manager spends most of their time during project execution, ensuring that the stage remains on track and ā¦