Understand how to establish solid project foundations.
Covers the Initiating a Project process which establishes the project on a sound footing. Focuses on understanding the purpose, objectives, and context including preparing management approaches, setting up project controls, creating the project plan, refining the business case, and assembling the Project Initiation Documentation (PID).
5 minutes
5 Questions
The Initiating a Project Process is a crucial stage in PRINCE2 7 that establishes a solid foundation for the project before significant resources are committed. This process occurs after the Starting Up a Project process and aims to answer the fundamental question: Is this project worthwhile and viable?
During initiation, the Project Manager develops the Project Initiation Documentation (PID), which serves as the baseline for the project. This comprehensive document includes the Business Case, which justifies the project investment and outlines expected benefits, costs, risks, and timescales.
Key activities within this process include defining how the project will be managed through various strategies and controls. The Project Manager establishes the Risk Management Strategy, Quality Management Strategy, Communication Management Strategy, and Configuration Management Strategy. These documents provide clear guidance on how specific aspects of the project will be handled throughout its lifecycle.
The process also involves creating the Project Plan, which outlines the major products, activities, resources, and timescales for the entire project. Additionally, the Project Manager refines the project controls, determining how progress will be monitored and reported.
Stakeholder engagement is addressed during initiation, ensuring all relevant parties are identified and their communication needs are understood. The project team structure is also confirmed, clarifying roles and responsibilities.
Once the PID is assembled, it is presented to the Project Board for authorization. The Board reviews the documentation to determine whether the project should proceed to the first delivery stage. This decision point is critical as it represents the formal commitment of resources.
The Initiating a Project Process ensures that everyone understands what the project aims to achieve, how it will be accomplished, and why it represents good value. This thorough preparation significantly increases the likelihood of project success by establishing clear direction and appropriate governance mechanisms from the outset.The Initiating a Project Process is a crucial stage in PRINCE2 7 that establishes a solid foundation for the project before significant resources are committed. This process occurs after the Starting Up a Project process and aims to answer the fundamental question: Is this project worthwhile and vi…