Organization Theme

The Organization Theme in PRINCE2 Foundation establishes the project management structure for effective decision-making and accountability. It defines roles and responsibilities to ensure clear communication and authority throughout the project lifecycle. At its core, the Organization Theme presents a three-tier management structure: 1. Project Board - The top-level decision-making body that represents business, user, and supplier interests. It includes the Executive (ultimately responsible), Senior User (represents those who will use the product), and Senior Supplier (provides resources and expertise). 2. Project Manager - Appointed by the Project Board to handle day-to-day management activities, reporting progress, managing team managers, and ensuring deliverables meet requirements. 3. Team Managers - Responsible for delivering specific products as directed by the Project Manager. Additional roles may include: - Project Assurance - Monitors specific aspects on behalf of Project Board members - Project Support - Provides administrative assistance - Change Authority - Makes decisions on certain change requests The Organization Theme emphasizes that stakeholder engagement is essential for project success. It requires clearly defining and documenting stakeholders' interests and influence levels. PRINCE2 uses RACI matrices (Responsible, Accountable, Consulted, Informed) to clarify who does what. This ensures everyone understands their responsibilities and authorities. The Theme follows key principles including: - Defining a project management team structure - Tailoring roles to project complexity and organizational context - Involving business, user and supplier stakeholders - Ensuring decision-making accountability at all levels Proper implementation of the Organization Theme creates an environment where roles are clearly defined, responsibilities are understood, and the project has the right governance structure to guide it through completion.

The Organization Theme in PRINCE2 Foundation establishes the project management structure for effective decision-making and accountability. It defines roles and responsibilities to ensure clear commu…

Concepts covered: Project Management Team Structure, Stakeholder Engagement, Project Assurance Function, Project Board Composition, Delegation of Authority, Team Structure and Approach, Project Management Team Roles, Project Board Responsibilities, Communication Management Approach