Applying PRINCE2 Processes

Correct Answer: The Project Manager

In PRINCE2, during the Managing a Stage Boundary process, the Project Manager has the primary responsibility for preparing the Next Stage Plan. The Project Manager is responsible for planning in PRINCE2, including the creation of the Initial Project Plan, Stage Plans, and the Next Stage Plan. This is a key part of the Project Manager's role in the methodology, as they have the day-to-day management responsibility and the necessary overview of project requirements and resources. The other options are incorrect: Team Managers may contribute to planning activities, but they do not have primary responsibility for the Next Stage Plan. Their focus is on delivering work packages within the current stage. The Project Board does not create plans - their role is to review and approve plans prepared by the Project Manager. The Board makes decisions at stage boundaries but does not develop the plans themselves. Project Assurance may review plans to ensure they are realistic and follow PRINCE2 principles, but they do not create the plans. Their role is to provide independent oversight and verification.

Correct Answer: To ensure the Work Package constraints are realistic and achievable

In PRINCE2, during the 'Accept a Work Package' activity, the Team Manager and Project Manager engage in negotiation with the primary goal of ensuring that the Work Package constraints (time, cost, quality, scope, risk, and benefits) are realistic and achievable. This is essential because the Team Manager needs to confirm they can deliver what's being requested within the given constraints. This option correctly identifies the purpose of negotiation in this context, which is to reach a mutual agreement that the work can be accomplished within the specified parameters. The other options are incorrect because: - Minimizing team responsibility by shifting accountability to the Project Board contradicts PRINCE2 principles of defined roles and responsibilities. Team Managers should accept responsibility for their work packages, not attempt to shift accountability elsewhere. - Securing additional resources beyond what is needed is not aligned with PRINCE2's focus on efficiency and controlled use of resources. The goal is realistic allocation, not padding estimates. - Establishing documentation proving quality expectations exceed industry standards is not the primary purpose of this negotiation. While quality requirements must be clear, the focus is on agreeing to realistic constraints overall, not specifically on documenting that quality exceeds external standards.

Correct Answer: A Business Case outline that provides an initial view of the project's viability

In PRINCE2's 'Starting up a Project' process, the primary output of the 'Prepare the outline Business Case' activity is indeed an outline Business Case that provides an initial view of the project's viability. This is a high-level document that helps the Project Board decide whether to proceed with the project. The correct answer is the Business Case outline that provides an initial view of the project's viability. This outline is created early in the project lifecycle to justify the initiation of the project based on an initial assessment of costs, benefits, and risks. The other options are incorrect: A detailed financial analysis with complete cost-benefit projections would come later in the project lifecycle during the Initiating a Project process, not during Starting up a Project. The Project Product Description is another output of the Starting up a Project process, but it comes from a different activity ('Capture previous lessons'). A comprehensive risk register would be developed during the Initiating a Project process, not during the earlier Starting up a Project process, and would not be part of the outline Business Case activity.