Effective People Management in PRINCE2

Correct Answer: PRINCE2 does not prescribe a specific management product for tracking the allocation of resources across multiple projects; that activity is performed at programme or portfolio level outside the scope of a PRINCE2 project.

PRINCE2 focuses on the management of a single project. Within a project the use of resources is covered in the various Plans, Work Packages and regular reports, but any coordination of resources across several projects is explicitly regarded as a responsibility of corporate, programme or portfolio management, not of the project management team. Consequently, PRINCE2 does not define a management product such as a ‘Resource Availability Chart’, ‘Role Assignment Matrix’, ‘Team Performance Report’ or ‘Project Resource Calendar’ for multi-project resource tracking.

Correct Answer: By reducing formal documentation while maintaining traceability of decisions

In PRINCE2 tailored for agile environments, the correct approach is to reduce formal documentation while maintaining traceability of decisions. This aligns with agile principles of lightweight processes while preserving the governance benefits of PRINCE2. Agile environments value flexibility, rapid response to change, and reduced bureaucracy, but still need accountability and clarity around decisions. By maintaining traceability while reducing documentation overhead, teams can work efficiently while meeting PRINCE2 governance requirements. The other options are incorrect because: Implementing all standard PRINCE2 change control steps regardless of project approach contradicts the tailoring principle of PRINCE2 and would create excessive bureaucracy in an agile environment. Completely replacing formal change control with sprint planning sessions eliminates essential governance and oversight that PRINCE2 provides, creating risk. Requiring all changes to be approved by the entire project team through consensus voting creates inefficiency and doesn't align with either PRINCE2's clear decision-making structure or agile's streamlined approaches.

Correct Answer: By analyzing team feedback at the end of each stage to implement specific improvements for the next stage

In PRINCE2, retrospectives are an important tool for continuous improvement throughout the project lifecycle. The correct approach is analyzing team feedback at the end of each stage to implement specific improvements for the next stage. This aligns with PRINCE2's stage-gate approach and emphasis on lessons learned, allowing for regular review and adaptation as the project progresses. The other options contradict PRINCE2 principles: Conducting retrospectives only after major milestones is problematic because it delays valuable feedback and improvement opportunities. PRINCE2 emphasizes regular reviews at stage boundaries, not just major milestones. Focusing exclusively on past failures and assigning blame contradicts PRINCE2's positive approach to lessons learned, which should identify both successes and areas for improvement in a constructive manner. Delegating retrospectives entirely to Team Managers while focusing only on strategic elements fails to recognize the Project Manager's responsibility for the overall project performance, including team effectiveness. PRINCE2 expects Project Managers to be actively involved in improvement processes, not just receiving reports.