SharePoint, Teams, and Exchange admin center reports
5 minutes
5 Questions
Microsoft 365 provides comprehensive admin center reports for SharePoint, Teams, and Exchange, enabling administrators to monitor usage, performance, and collaboration activities across their organization.
SharePoint Admin Center Reports offer insights into site usage, storage consumption, and fil…Microsoft 365 provides comprehensive admin center reports for SharePoint, Teams, and Exchange, enabling administrators to monitor usage, performance, and collaboration activities across their organization.
SharePoint Admin Center Reports offer insights into site usage, storage consumption, and file activities. Administrators can track how many sites exist, which sites are most active, and how storage is being utilized across the organization. These reports show file views, downloads, and sharing patterns, helping organizations understand how employees collaborate on documents. Site popularity metrics and page views help identify which content resonates with users.
Microsoft Teams Admin Center Reports provide visibility into communication and collaboration patterns. Usage reports display the number of active users, messages sent, meetings organized, and calls made. Administrators can analyze team activity to understand which teams are thriving and which might need attention. Meeting reports show duration, participant counts, and audio/video usage statistics. These insights help organizations measure adoption and identify training opportunities for users who may not be fully leveraging Teams capabilities.
Exchange Admin Center Reports focus on email-related metrics and mailbox activities. Mail flow reports show message volume, spam detection rates, and malware filtering statistics. Administrators can monitor mailbox usage to ensure users stay within storage limits and identify inactive mailboxes. Email activity reports track messages sent and received, helping organizations understand communication patterns. Additionally, transport rules and connector reports provide insights into how email policies are functioning.
All three admin centers integrate with the Microsoft 365 Admin Center, where consolidated reports provide organization-wide visibility. These reports support data-driven decision making for license management, security policies, and productivity initiatives. Administrators can export data for further analysis and set up scheduled report deliveries. Understanding these reporting capabilities is essential for maintaining a healthy Microsoft 365 environment and demonstrating value to stakeholders.
SharePoint, Teams, and Exchange Admin Center Reports
Why This Topic Is Important
Understanding admin center reports is crucial for the MS-900 exam because it demonstrates how organizations monitor and manage their Microsoft 365 services. These reports provide insights into usage patterns, security concerns, and collaboration effectiveness, which are essential for IT administrators and decision-makers.
What Are Admin Center Reports?
Admin center reports are built-in analytics and monitoring tools within Microsoft 365 that help administrators track how users interact with various services. Each major service has its own reporting capabilities:
SharePoint Admin Center Reports: - Site usage reports showing storage consumption - File activity reports tracking document interactions - Sharing reports monitoring external and internal sharing - Page views and unique visitors metrics
Teams Admin Center Reports: - User activity reports showing messages, calls, and meetings - Device usage reports identifying how users access Teams - App usage reports tracking third-party integrations - Live event and webinar analytics
Exchange Admin Center Reports: - Mail flow reports showing message delivery patterns - Mailbox usage reports tracking storage and activity - Email threat protection reports - Audit logs for compliance monitoring
How These Reports Work
All these reports aggregate data from Microsoft 365 services and present them through dashboards in each respective admin center. Data is typically retained for 90-180 days depending on the report type. Administrators can export reports to CSV files for further analysis or compliance documentation.
Exam Tips: Answering Questions on Admin Center Reports
1. Know which admin center handles which reports - Questions often test whether you understand that SharePoint reports are in the SharePoint admin center, not the main Microsoft 365 admin center.
2. Understand the purpose of each report type - Be able to identify which report solves a specific business problem, such as using mail flow reports to troubleshoot delivery issues.
3. Remember retention periods - Some questions may reference how long data is available in reports.
4. Focus on usage versus security reports - Distinguish between reports that track productivity and those focused on security and compliance.
5. Consider role-based access - Only users with appropriate admin roles can access these reports, which may be tested in scenario questions.
6. Practice identifying scenarios - When a question describes a business need, match it to the appropriate report type and admin center location.