Projectized Organization

Correct Answer: Implement a structured communication plan that identifies key stakeholders, defines communication channels, and establishes regular update meetings.

While using project management software and restructuring the team might improve some aspects of communication, neither addresses the need for a holistic approach that includes planning, stakeholder identification, and regular updates. The performance incentive system, although potentially motivating, could divert focus from collaboration to individual performance. The correct answer emphasizes a structured and inclusive approach to communication, which is crucial in addressing breakdowns and ensuring project success.

Correct Answer: Review the project documents together with the team, particularly focusing on the project scope and deliverables, to clarify any uncertainties and ensure consensus on the project’s goals.

The correct answer directly targets the problem of ambiguity in project scope and deliverables by suggesting a collaborative review of project documentation. This approach ensures that all team members have a clear understanding of the project's goals and what is expected from them. The wrong answers, while related to project management practices, do not directly address the primary issue of scope clarity in a manner that involves the whole team's understanding. Increasing meeting frequency and adjusting timelines may temporarily alleviate symptoms but do not solve the core problem. Developing a risk management plan for scope ambiguity is a proactive approach but not the most effective immediate response to the concern raised by the team.

Correct Answer: Develop a team charter that outlines project goals, individual roles, and shared responsibilities, and engage in team-building exercises to build trust and promote collaboration.

The correct answer emphasizes the importance of establishing clear goals, roles, and responsibilities through a team charter and fostering a sense of unity and trust through team-building activities. This approach directly addresses the issue of team members focusing on individual tasks rather than the overall project goals. The wrong answers either introduce competitive elements, focus solely on enhancing individual skills without necessarily promoting teamwork or suggest restructuring the team’s reporting hierarchy, which does not directly encourage team collaboration and could in fact exacerbate the issue by isolating team members further into departmental silos.